Finance Officer

2 months ago

Birmingham, United Kingdom Birmingham Repertory Theatre Full time

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*we accept other forms of submission including video and audio recordings.

Interviews will be held at The Rep on Friday 23 June 2023.

Guidance

Role Summary

The Finance Officer - Purchase Ledger works within the Finance Office and is responsible for the management of purchase ledger invoice processing and payments and associated accounting activities.

The Finance department is responsible for all aspects of the financial management of the theatre and its commercial subsidiaries.

Main duties and responsibilities
- To distribute purchase invoices to the relevant budget holder for coding and authorisation.
- To enter coded and authorised invoices onto the accounts system.
- To ensure prompt payment of suppliers via monthly and mid-month payment runs as well as, on occasions, same day transfer.
- Daily reconciliation of supplier statements.
- To set up supplier accounts on purchase ledger which includes obtaining supplier’s bank details to enable BACs payment.
- Liaison with budget holders to set up new credit accounts with suppliers.
- Handling supplier enquiries regarding payments due and liaison with budget holders and suppliers to sort out queries.
- Investigation of debit balances on purchase ledger and the taking of action to eliminate them.
- To post from bank statement on a daily basis any items for purchase ledger
- To provide cover for payroll services as needed
- Perform cashier tasks relating to cash collection and preparation of daily banking
- Reconciliation of purchase ledger on a monthly basis.
- Process monthly credit card spend.
- Process authorised expenses claims (supporting all group departments).
- Process petty cash and cashier tasks (supporting all group departments).
- Any other reasonable duties required for the smooth running of the Finance Team

General Responsibilities
- Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff handbook).
- Complete all mandatory training and e-learning
- Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committee’s.
- Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy.
- Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy.
- All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern.

Any other duties

The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post.

The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen. The post-holder would be given appropriate training and equipment to carry out any duties of this kind.

Key relationships

This role forms part of the Finance team. You will be managed by the Financial Controller.

This structure may change from time to time based on business need, but reflects the broad areas of responsibility.

Internal
- Finance Director/Controller
- Finance team
- Staff in other departments to assist with purchase system/transaction related questions and support

External
- Calls/correspondence with suppliers as required

Person specification

You must have

If you do not demonstrate that you meet all these criteria you may not be shortlisted.
- High standard of literacy and numeracy.
- Computer literate on MS Office and payment/finance systems.
- Strong organisational and administrative skills.
- Experience of working in a finance office.
- Experience of payroll and finance systems.

It’d be great if you had
- Experience in a customer-focused environment.
- An interest and knowledge of the theatre.
- Experience of personnel administration.
- Positive and helpful attitude.
- Flexibility, initiative, dedication and commitment.
- Willingness to learn new skills and activities.
- Self-motivated, resilient and able to work un-supervised.
- Excellent planning and organisational skills.
- Ability to work effectively at all levels and contribute as a member of a team.
- Excellent communication and interpersonal skills.
- Works well under pressure and to deadlines.
- Understands the importance of good internal and external customer relations.
- An excellent eye for detail and a commitment to excellence.
- Reliab

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