Administrative Support Officer

3 weeks ago


Oxford, United Kingdom University of Oxford Full time

**About the role**

The Administrative Support Officer (Planning and Council Secretariat) is one of an eleven-strong Governance team within the Planning and Council Secretariat (PACS). The Governance team is responsible for supporting and advising on the University’s central governance: Council, Congregation, the maintenance of the University’s legislation, and certain of Council’s committees, including the Planning and Resource Allocation Committee, the Finance Committee, and their subcommittees.

The role provides an excellent opportunity for an individual interested in starting or developing a career in university administration to gain experience, as part of the team whose responsibility encompasses the breadth of the University’s activity. Your initial role will provide general administrative support to the governance team within PACS, in particular in relation to Council and its committees and web support, being the first port of call for those in the Governance team. You will also provide specialist support for the administration of Congregation membership and the management of the Congregation database. You and another member of the team will also work across the section to provide support where it is needed most.

You will be required to develop an understanding of key committee processes and the University’s web content management system, and an in-depth knowledge of the processes for managing the membership of Congregation, working with the University’s bespoke database for administration of Congregation membership.

You will be required to work collaboratively with members of PACS and with staff across the University. As your experience in the role develops, it is expected that there will be opportunities to engage with other areas of the section’s work and gain knowledge across a range of planning and governance related areas.

**Application Process**

When you write your supporting statement make sure that you refer to the job specification and the selection criteria evidencing your individual role in any project or initiative. We are looking for individuals who can demonstrate a range of skills and evidence their adaptability.

Shortlisted applicants will be required to attend for interview and to complete a desk-based task.



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