Admin Assistant

2 months ago

Bradford, United Kingdom Pennine Academies Yorkshire Full time

**JOB DESCRIPTION **- **Administration Assistant**

**Job Title/Post**:Administration Assistant **Date**: September 2023

**Salary**:Band 5 SCP 4-6

**Responsible to**:Senior Administrator

**GENERIC INTRODUCTION**:
The following information is furnished to assist staff joining Pennine Academies Yorkshire to understand and appreciate the work content of their post and the role they are to play in the organisation. The following points should be noted:

- Whilst every endeavour has been made to outline the main duties and responsibilities of the post, a document such as this does not permit every item to be specified in detail. Broad headings, therefore, may have been used below, in which case all the usual associated routines are naturally included in the job profile.
- Employees should not refuse to undertake work, which is not specified on this form, but they should record any additional duties they are required to perform and these will be taken into account when the post is reviewed.
- Pennine Academies Yorkshire is an Equal Opportunities Employer and requires its employees to comply with all current equality policies in terms of equal opportunity for employment and access to the Council Services.
- Pennine Academies Yorkshire is committed, where possible, to making any necessary reasonable adjustments to the job role and the working environment that would enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

**PRIME OBJECTIVES OF THE POST**:
To provide routine general clerical, administrative, financial support to the school.

**SUPERVISORY/MANAGERIAL RESPONSIBILITIES**:
Assisting in the supervision of students on work experience, trainees and voluntary helpers with whom the postholder is working.

**SUPERVISION AND GUIDANCE**:
Under the direction/instruction of senior staff.

**RESPONSIBILITY FOR ASSETS, MATERIALS ETC**:
To maintain the confidential nature of information relating to the school and its pupils, parents and carers.

General responsibility for the care of all equipment and materials within the designated area of the school.

**CONTACTS**:
Internal at all levels, Parents / Carers, Trustees, Community Groups, Health, Social Services, Police, Local Education Authority, Education Bradford, Contractors, External Agencies.

**RANGE OF DUTIES INCLUDE**:
**ORGANISATION**
- Undertake reception duties, answering routine telephone and face-to-face enquiries and signing in visitors
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assisting with arrangements for visits by school nurse, photographer etc.

**ADMINISTRATION**
- Maintain manual and computerised records/management information systems
- Undertake typing, word-processing and other IT based tasks
- Undertake routine administration e.g., registers/school meals/ parent pay/Arbor
- To be responsible for booking of trips with other members of the admin team
- To be responsible for parent pay with other members of the admin team
- To raise orders on PSF and goods receipt items
- To take responsibility for the school website and social media
- Support the Operations Manager with HR administration

**RESOURCES**
- Operate office equipment e.g., photocopier, computer
- Arrange orderly and secure storage of supplies
- Undertake routine financial administration e.g., collect and record dinner money

**RESPONSIBILITIES**
- To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To be aware of and support differences and ensure equal opportunities for all.
- To contribute to the overall ethos/work/aims of the school.
- To appreciate and support the role of other professionals.
- To attend and participate in relevant meetings as required.
- To participate in training and other learning activities and performance development as required.
- To support, uphold and contribute to the development of the Council’s Equal Rights policies and practices in respect of both employment issues and the delivery of services to the community
- To support the office with admissions for nursery and main school
- To deal with new starters and leavers on the Arbor System
- To use initiative and take on processes and procedures independently

**KNOWLEDGE, SKILLS AND APTITUDES**:

- (See Personnel Specification)_

**EFFORT DEMANDS**:

- Will assist in maintaining the good discipline of pupils throughout school and be expected to use good common sense, develop creative solutions and use initiative in all matters relating to the conduct and behaviour of individual pupils, groups of pupils and whole classes, the safety, mobility (if required), hygiene and well being of the pupils; making decisions both within and often outside established working practices and procedures.
- Will recogni

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