Administrator - Document Controller

3 weeks ago


City Centre, United Kingdom Cammach Bryant Full time

Our client is looking for an Administrator - Document Controller on a 9-12 month contract basis, located in Glasgow

**ROLE**

Excellent IT and organisational skills are essential along with a strong attention to detail and the ability to manage multiple tasks within a busy project’s environment. These include maintaining access to and management of records and ensuring all document control requirements are adhered to, providing an accurate and consistent standard throughout the PG projects portfolio.

**RESPONSIBILITIES**
- Coordinate project documentation and provide general administration support to the Controls Department.
- Maintain interface with main Region to ensure processes are aligned.
- Create list of relevant Project personnel requiring SharePoint access and send request to Project Administrator(s).
- Ensure Project personnel have User Profiles within ProArc and are competent using the system.
- Review Project document matrices and where necessary set up Profiles in ProArc.
- Ensure all required information is entered in essential fields in ProArc document profiles to enable successful use of the Reporting Tool.
- Maintain department tracking register(s) to ensure on time document delivery and to back-up reports.
- Set up a consistent folder format to ensure the Controls Department can work between projects in a standard format.
- Issue instruction to all Pipeline Group Subcontractors relevant to the Regional operational requirements.
- Assist Engineers as required with document formatting and ensure templates are working correctly.
- Monitor documentation turnaround and track all document workflows to ensure owners are actioning within the required timescales.
- Regularly produce specific reports as required to highlight status, delays or progress.
- Assist with completion of requests, searches, and queries from all project personnel.
- Liaise and assist Project at close-out to ensure as-built documentation and archiving are performed in accordance with processes.
- Convert file formats as required.

**REQUIREMENTS**
- Excellent interpersonal and communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment.
- Ability to work with detail and accuracy.
- Excellent planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Pro-active with a solutions-based approach, demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.

**Job Types**: Full-time, Temporary contract
Contract length: 9-12 months

Schedule:

- Monday to Friday

Work Location: One location


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