Project Administrator/technical Assistant

3 weeks ago

Aberdeen, United Kingdom Orion Full time

**Job description**:
We are seeking an experienced Project Administrator/Technical Assistant for our Oil & Gas Operator client based in the city centre. This will be an initial 12-month contract working on a 3/2 hybrid model.

**Responsibilities**:

- Facilitating the Modification Review Panel - 2 weekly activity, this requires the receipt of Job Initiation forms, update of meeting agenda / attendees, issuing minutes, updating records after the meeting: assigning project numbers, liaising with Doc Control to set up and populate project folders, issuing forms for electronic signature.
- Preparation of data and graphs etc for: Monthly asset report, Integrity Management Team, Monthly Performance Reviews & T/OCMs - Numerous uses of similar information, e.g., anomaly charts, corrosion models output, engineering project statuses. Currently this comes from a variety of databases and spreadsheets and requires a degree of manipulation to make appropriate for the relevant partner groups / audience.
- Financial admin / PO management - Raise recurring PRs for review and approval, assist in developing cost forecasts with cost engineers.
- Drawing update facilitation - administer requests, maintain register, arrange relevant engineering checks in line with team guidance.
- Tag request facilitation - administer requests, maintain register, follow up for close out
- Facilitation of larger ad hoc meetings - finding appropriate time in calendars can be frustrating and time consuming.
- Preparation of TA timesheets for review and approval.
- Preparing new user request forms for IS.
- Risk Register(s) maintenance and co-ordination - Assisting teams in updating and ensuring consistency.
- Contract Performance Review support - meeting organisation, slide preparation, KPI gathering, issuing minutes and actions
- Vessel Interface Support - Preparing rep competency assessment for review and approval, storing CVs, drafting work request forms for review
- Subsea Work pack / Rep Pack compilation - collating required drawings and documentation and issuing / printing

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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