Technical Assistant

4 weeks ago

Aberdeen, United Kingdom Orion Group Full time

Our client is currently recruiting for the position of Technical Assistant, based in Aberdeen.

Responsibilities:
* Responsible for supporting the Buchan project, transition and eventual operations team in administration activities
* Support with technical queries relating to transition, project and operations phases of the project
* Administration and ownership of the project, transition and operational reports (weekly and monthly)
* Ensure timely update of risk and opportunity registers
* Data management duties - Synergi, Maximo (in support of CMMS analyst), Prism
* Administration of key processes - Decision Registers and Reviews/Presentation Materials; Project Stage Gate Reviews; Key Documentation Reviews; Operating Rhythm
* Organising and attending key stake holder meetings and team administration for meetings (minutes and presentations)
* Develop and maintain relationships at all levels, including internal and external customers, suppliers, vendors, and other stakeholders
* Coordinate and oversee the preparation of technical reports, presentations, and other relevant documents as required by the team
* Work closely with the office support team and finance function in support of team activities
* Support onboarding processes for new personnel joining the team (a gap at the moment?)
* Support development and upkeep of the project intranet page (SharePoint)
* Ensure all correspondence and documents are accurate, concise, and of high quality, using appropriate tools and maintaining version control
* Support efficient implementation of new and current technical processes, programs, tools, and practices as directed
* Keep and maintain action trackers for key stakeholder meetings
* Collaborate with other team members to identify and resolve any issues or concerns within the transition and development project
* General administration duties in support of the team day to day activities
* Provide meet and greet services for key stakeholder meetings
* Make travel arrangements as required for operations and project teams

Experience & Qualifications:
* Excellent oral and written communication skills
* Strong interpersonal and communication skills
* Self-motivated with excellent organisational skills
* Strong computer skills in Microsoft Office applications
* Initiative and inquisitiveness
* Strong time management skills
* Secondary school to Higher level of education required
* Sound administrative assistant experience essential
* Knowledge of appropriate software including: Microsoft 365 suite (Word, Excel, Outlook, SharePoint, PowerPoint, Teams); Adobe Acrobat

6 Month Contract position.

If you feel that you are well suited to the above opportunity and would like to find out more then, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/071056.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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