Event Operations Coordinator
2 weeks ago
**Events Operations Coordinator**
**Department: ITV Experiences**
**9 month FTC/Secondment Hybrid**
**Office location: White City, London**
Hiring range: £28,000 - £30,000
**Your work matters to millions.**
Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.
Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.
**Your impact sends ripples.**
**The team**
ITV Experiences are a team of events specialists responsible for bringing the ITV brand to life for internal and external audiences. We have a unique and wide remit, delivering live events for ITV colleagues (B2E), clients, advertisers and brand partners (B2B) - as well as activations for our Programme Publicity and Marketing teams (B2C).
**The role**
The Operations Coordinator role will be uniquely positioned within the ITV Experiences team, split equally, with 50% providing critical support to the team’s operational excellence and 50% supporting the delivery of the team’s busy event portfolio.
Reporting to the Senior Operations Manager, this newly created role will be an ambassador for ITV Experiences and will be integral in supporting and implementing agile operational processes and day-to-day functionality to ensure the team moves efficiently, consistently and in a compliant way, as well as providing critical support in planning, managing and delivering industry leading events.
**Key responsibilities**:
**Support evolving operational processes, including**:
- Providing key support to the Senior Operations Manager in the development, implementation and maintenance of core team operational processes and systems
- Owning the scheduling of team meetings, ensuring appropriate meeting rooms are booked for these and all team collaboration sessions are set up for success
- Creating and maintaining all team project planning document templates, ensuring they are current and kept up to date at all times
- Support with the research, testing and implementation of new digital tools and systems, (including project, resource, data and delegate management tools)
- Acting as a key point of contact and managing internal partners, including AV, security, hospitality, logistics and workplace services, ensuring the team is kept up to date with any key developments and internal processes
- Acting as the main point of contact for our offsite storage, managing and maintaining the storage inventory doc and acting as a key conduit between ITV Experiences, workplace services and offsite storage teams to ensure the smooth movement and safe storage of items
**Support event project delivery, including**:
- Providing key support to core project teams (including Senior Project Managers and Project Managers) in the development, pre-production, delivery and post production of allocated projects
- Providing critical event coordination, including diary management, project meeting scheduling, production of agendas and status reports and booking travel and accommodation for team, speakers, clients, talent etc
- Additional key event support including venue sourcing and independent venue research, managing event merchandise (including writing briefs, managing samples and overseeing production and storage of items) and researching event dressing, props, event entertainment (including photo opportunities, music entertainment and speakers)
- Budget management, including raising purchase orders, updating budgets with agreed spend, processing project credit card expenses
- Leading event guest list and inbox management for events, supporting with delegate registrations via data management systems (Dot Mailer etc)
- Liaise with event suppliers and co-ordinate different elements of the event including AV, catering and venues
- Coordinate the shipment of collateral to events within the UK and internationally including packing kit, sourcing items and ordering and overseeing courier delivery
- Produce risk assessments and feed in to pre-event Health and Safety documentation
**What we’re looking for**
**Skills you’ll need **(minimum criteria)
- Demonstrable experience working effectively under pressure, providing ongoing, critical team support and coordinating projects on time and on budget in a fast-paced environment
- Experience working with budgets and finance systems
- Experience using database/delegate management software/CMS, such as Dotmailer
**Other things we’re looking for **(key criteria)
- A real passion for events
- Understanding of the media and events industry
- Good knowledge of TV and wider streami
-
Operations Coordinator
3 weeks ago
London, United Kingdom Event Concept Full timeEvent Concept have an opportunity for an Internal Operations Coordinator to join our team. In this role, reporting to our Office Manager, you’ll support the day-to-day operations within the office. Event Concept is a leading creative production agency specialising in live, hybrid, and virtual event production. Our team comprises industry-leading...
-
Operations Coordinator
3 days ago
London, Greater London, United Kingdom Event Concept Full timeEvent Concept have an opportunity for an Internal Operations Coordinator to join our team. In this role, reporting to our Office Manager, you'll support the day-to-day operations within the office.Event Concept is a leading creative production agency specialising in live, hybrid, and virtual event production. Our team comprises industry-leading specialists...
-
Operations & Event Coordinator
1 month ago
London, United Kingdom Change Hospitality Full timeEvent Operations Coordinator High End London Catering Company based in London As Events Coordinator, you will play a pivotal role in ensuring the smooth execution of events across various venues in London. You will be responsible for managing events on-site, kit orders, overseeing warehouse operations, and coordinating event logistics. Coordinate all...
-
London Event Agency
2 weeks ago
London, United Kingdom The Event Book Full timeThe role Working directly with the MD, the role of the Event Coordinator is varied and broad and you will be responsible for providing end to end support to the successful management and delivery of events, as well as building and maintaining strong relationships with clients and proving. This role is a remote role with some travel into London on a weekly...
-
Conference & Event Coordinator
3 weeks ago
London, United Kingdom Hospitality, Event & Leisure People Recruitment Full time**Role**:Conference & Events Coordinator **Location**:London **Sector**:Event Venue & Contract Catering **Salary**:£30,838.00 (Plus £2k bonus) **Hours**:5 out of 7 days - rota **Benefits**:Annual bonus, TOIL or Overtime **THE EVENT VENUE AND CONTRACT CATERING** A company offering high end catering and front of house services. The client/customers...
-
Events and Operations Coordinator
4 weeks ago
London, United Kingdom Council on Geostrategy Full time**Key areas**: Events and operations The Council on Geostrategy is Britain’s newest geopolitical think tank. We are an independent non-profit organisation situated in the heart of Westminster. We focus on an international environment increasingly defined by geopolitical competition, geoeconomics and the environmental crisis. Our vision is a strong...
-
Events Operations Supervisor
3 weeks ago
London, United Kingdom Event Porters Full time**The Role**:Events Operations Supervisor **The Location**:South Place Hotel, 3 South Place, London, EC2M 2AF **The Salary**:Up to £14.42 an hour **The Hours**:Full Time **Why work for us**: - Top rate industry leading pay - Discount in all of our restaurants - 40% off all day, every day - Exclusive discounts and cashback options at a range of...
-
Operations and Events Coordinator
2 months ago
London, United Kingdom Pinstripes and Peonies Full time**PINSTRIPES & PEONIES - OPERATIONS AND EVENTS COORDINATOR** We are looking to recruit a new Operations and Events Coordinator as part of our bright, friendly, expanding team. The role will support both the Operations and Event Design teams. We are looking for someone with strong organisational skills and creativity who can bring personality and passion to...
-
Events Operations Supervisor
3 weeks ago
London, United Kingdom Event Porters Full time**The Role**:Events Operations Supervisor **The Location**:South Place Hotel, 3 South Place, London, EC2M 2AF **The Salary**:Up to £15.42 an hour **The Hours**:Full Time **Please be aware, we are looking for this individual to start in the role at the end of August 2023.** **Why work for us**: - Top rate industry leading pay - Discount in all of our...
-
Events Operations Supervisor
3 weeks ago
London, United Kingdom Event Porters Full time**The Role**:Events Operations Supervisor **The Location**:South Place Hotel, 3 South Place, London, EC2M 2AF **The Salary**:Up to £15.42 an hour **The Hours**:Full Time **Please be aware, we are looking for this individual to start in the role at the end of August 2023.** **Why work for us**: - Top rate industry leading pay - Discount in all of our...
-
Events and Operations Coordinator
3 days ago
London, Greater London, United Kingdom Council on Geostrategy Full timeKey areas: Events and operationsThe Council on Geostrategy is Britain's newest geopolitical think tank. We are an independent non-profit organisation situated in the heart of Westminster. We focus on an international environment increasingly defined by geopolitical competition, geoeconomics and the environmental crisis.Our vision is a strong Britain, working...
-
Events Operations Supervisor
3 days ago
London, Greater London, United Kingdom Event Porters Full timeThe Role:Events Operations SupervisorThe Location:South Place Hotel, 3 South Place, London, EC2M 2AFThe Salary:Up to £15.42 an hourThe Hours:Full TimePlease be aware, we are looking for this individual to start in the role at the end of August 2023.Why work for us: Top rate industry leading pay Discount in all of our restaurants 40% off all day, every day...
-
B2b Events Operations Coordinator
2 months ago
London, United Kingdom Quest Search and Selection Full timeRef: JO-2307-110908 | £24000 - £25000 per annum + + Benefits | Location:London, England | Added:02/02/24 Quest Search & Selection has partnering with a rapidly expanding B2B media enterprise. This company is at the forefront of the industry, digitally driven multimedia information provider tailored for senior business professionals. This is a newly...
-
B2b Events Operations Coordinator
1 day ago
London, United Kingdom Quest Search and Selection Full timeRef: JO-2307-110908 | £24000 - £25000 per annum + + Benefits | Location:London, England | Added:02/02/24 Quest Search & Selection has partnering with a rapidly expanding B2B media enterprise. This company is at the forefront of the industry, digitally driven multimedia information provider tailored for senior business professionals. This is a newly...
-
Event Operations Coordinator
3 weeks ago
London, United Kingdom NFL International Ltd Full time**Essential Functions**: Responsibilities include, but are not limited to: - Organise and manage planning trips at stadiums with large groups throughout planning cycle - Develop meeting agendas, track notes/actions, and regularly update project tracker - Week of game schedule collation and distribution - Manage operational access and parking requests at...
-
Warehouse Operative/events Check Back
1 week ago
London, United Kingdom Arena Event Services Group Full time**Warehouse Operative/Events Check Back - Wimbledon**: **Are you looking to start your career and learn a new skill?** Do you want the opportunity to work on some outstanding events, such as Wimbledon, Festival of Speed, and Aintree, Cheltenham Racing, Ryder cup in Italy, The Olympics, The BMW (just to name a few), then this could be your perfect next...
-
Operations & Event Coordinator
4 hours ago
Sutton, Greater London, United Kingdom Gecko Travel Recruitment Full timeJob Description Gecko Travel Recruitment are delighted to be working exclusively with this wonderful Educational Travel Company who are looking for an a Event Operations Coordinator to join their team on a permanent basis. As Event Operations Coordinator, you will ensure that the operational details of our events are effectively and timely planned in...
-
Events Coordinator
1 week ago
London, United Kingdom Cineworld Group Plc Full time**Events Coordinator**: Location London Business Area: Picturehouse Cinemas Job type: Full Time Contract **Salary**: 13.24 Job ref: 054397 Published: about 3 hours ago Overview: - To work with the venue’s events manager, events operations manager, general manager and event supervisors to deal with incoming enquiries, turning these into confirmed...
-
Event Operations Coordinator
4 days ago
London, Greater London, United Kingdom NFL International Ltd Full timeEssential Functions:Responsibilities include, but are not limited to:Organise and manage planning trips at stadiums with large groups throughout planning cycle Develop meeting agendas, track notes/actions, and regularly update project tracker Week of game schedule collation and distribution Manage operational access and parking requests at stadium throughout...
-
Ohana Events Operations Coordinator
2 weeks ago
London, United Kingdom Mitie Full timeGlobal Real Estate team members are part of an award-winning department continually pushing the boundaries of Corporate Real Estate in support of Salesforce's 108 offices, in 80 cities, accommodating 65,000 employees. From our urban campus, Salesforce Tower, fully activated lobbies and cutting-edge workplace designs, we challenge ourselves to strive to...