Procurement Assistant

**Job Posted**:6 February 2024
**Job Updated**:19 February 2024

**Job Title**:Procurement Assistant

**Function**:Commercial

**Location**:Hybrid/Alfreton

**Type**:Permanent

**Job Ref**:644

**Salary**:£24,735 with potential to rise to £29,100 over 3 years**

We have a great opportunity for a number of Procurement Assistants within the Commercial Category team, across various specialties, covering the following category areas.***

**Diagnostics, Equipment & Services**

**Medical & Surgical**

**Medical Technology**

**Rehabilitation and Community**

**What does a Procurement Assistant do at NHS Supply Chain?**

The Procurement Assistant will work as an integral member of the category teams, ensuring the procurement processes are managed within identified KPIs. They will support the delivery of the end-to-end procurement process for our customers/stakeholders, working to always deliver a high level of customer service to all stakeholders ensuring that relationships and processes are managed effectively allowing overall targets to be achieved.

**Responsibilities**

**Procurement - **Achieve specific procurement goals or provide support to others while following established procurement systems and protocols.

**Contract Requirements - **Gather and report on information on existing contract performance and provide as input to the new contract process.

**Contract Management - **Carry out simple contract management tasks.

**Data Collection and Analysis - **Extract relevant data from information provided by others and input it into spreadsheets or standard formats.

**Operational Compliance - **Develop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

**Stakeholder Engagement -** Support stakeholder engagement by arranging actions, meetings, and events.

**Sourcing - **Collect and collate information on the key cost drivers, market dynamics and issues, areas of innovation, and alternative suppliers for more senior colleagues to provide solid market information for decision making.

**Customer Service - **Provide a quality service to customers while identifying opportunities to secure new business or support retention. Responsibilities may include processing cases, dealing with complex queries and investigating and resolving customer problems.

**What skills, qualifications and qualities do I need to be successful?**

**Communicates Effectively** - Develops and delivers communications that convey a clear understanding of the unique needs of different audiences. For example, listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

**Manages Complexity - **Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Ensuring a great eye for detail. For example, looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

**Ensures Accountability - **Holds self and others accountable to meet commitments. For example, accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

**Business Strategy - **Applies knowledge of business and the marketplace to advance the organization’s goals. For example, understands the main business fundamentals. Tries to learn the organization’s key drivers, industry developments, and trends; seeks guidance to understand choices.

**Plans and Aligns -** Plans and prioritizes work to meet commitments aligned with organizational goals. For example, outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

**Collaborates
- **Builds partnerships and works collaboratively with others to meet shared objectives. For example, finds many ways to add value to the team; probes to draw out richer input from others; is a valued resource who goes out of the way to help others.

**Data Collection and Analysis** **- **Works under guidance (but not constant supervision) to analyse data trends for use in reports to help guide decision making.

**Computer Skills - **Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed.

**Action Planning - **Works with guidance (but not constant supervision) to develop appropriate plans or perform necessary actions based on recommendations and requirements.

**Stakeholder Engagement - **Works without supervision and provides technical guidance when required on mana