Sports Administrator

2 weeks ago


Bristol, United Kingdom University of Bristol Full time

**The role**:
The University of Bristol Sport & Physical Activity (SPA) Team is seeking a highly skilled communicator with excellent organisations skills to provide full administrative support in the delivery of student competitive, recreational sport and physical activity programmes. The post holder will be expected to develop good knowledge and understanding of all University of Bristol sport programmes. The role holder will liaise effectively with stakeholders, support events, projects, and commercial programmes and their promotion.

**What will you be doing?**:

- Managing all customer enquiries relating to our targeted student physical activity programmes
- Provide administration support for the programmes on our Leisure Management System (Legend)
- Ensure that the activity timetables are updated and maintained on our different platforms including Legend Bookings, Legend Online Services, the University of Bristol Active APP, and our website
- Responding quickly and in line with published procedures to any last-minute cancellations/changes to the programmes e.g. communicate with students (participants), instructors, the Sport & Physical Activity and Front of House Teams (and our Marketing & Communications Team when appropriate).
- Provide administration support to our team of instructors, including the coordination of their timetable, support the payment processes and ensure all Health and Safety requirements are adhered to e.g. insurance renewals.
- Maintenance of Sport & Physical Activity Team’s SharePoint site.
- Contribute to the evaluations of existing processes and provide continuous feedback from students and staff to support programme development and excellent customer service.
- Support the administration and delivery of the B: Active programmes.
- You are proficient in both: verbal and written communication
- You can demonstrate a high level of IT literacy
- You have excellent organisation and time management skills, with the ability to work within given timescales
- You can demonstrate flexibility, with the ability to react to short-notice changes to suit operational requirements
- You have experience of customer services
- You can effectively manage their own workload
- You can demonstrate your ability to work well both independently and as a team.

**Additional information**:
**Shift pattern**: Tuesdays + any other weekday/days, working hours between 8:00 am - 5:00 pm.

**This advert will close **at** **23:59 GMT** **on Wednesday 9th August 2023**

**Our strategy and mission**:
We recently launched our strategy to 2030 tying together our mission, vision and values.

**_The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an _**
**_inclusive working environment where all colleagues can thrive and reach their full potential._**
**_ We want _**
**_to attract, develop, and retain individuals_**
**_ with different experiences, backgrounds and perspectives - particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution._**

**Available documents**:

- Final Sports Administrator JD 2023.docx

JOB NUMBER***

**SUPP110057**:
CONTRACT TYPE/WORK PATTERN***

**Fixed-term / Part time**:
CLOSING DATE***

**09 Aug 2023**:
FACULTY/DIVISION***

**Centre for Sport Exercise and Health**:
SALARY***

**£25,948 - £28,929**:



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