Senior Administrator

7 days ago


Ipswich, United Kingdom NICE Travel Solutions Full time

**Job Description: Part-Time Senior Administrator**
- Employment Type: _Part-time (10-15 hours per week), in person
- Application Deadline:_ Tuesday 2nd July at 5pm

**Contact Information**:
NICE Travel Solutions

382 Norwich Road, Ipswich, IP1 4EJ

**About Us**:
NICE Travel Solutions is a dedicated passenger transport company based in Ipswich, specialising in providing reliable and safe school transport services for children with Special Educational Needs and Disabilities (SEND) and other complex needs. We pride ourselves on our commitment to ensuring every journey is comfortable and secure for all our passengers.

**Job Summary**:
**Key Responsibilities**:

- _Software Maintenance:_ Ensure all company software is up-to-date and functioning efficiently. Liaise with software provider if issues arise
- _Compliance: _Maintain compliance of staff, vehicle, and policy documents
- _Office Administration:_ Handle general office tasks such as ordering supplies and managing office inventory
- _Vehicle Maintenance Coordination:_ Schedule and track vehicle maintenance to ensure all vehicles are in optimal condition
- _Invoice Management:_ Print and track invoices, ensuring timely and accurate processing
- _Mailbox Management:_ Monitor and manage the company mailbox, responding to enquiries and forwarding messages as necessary
- _Task Management: _Effectively manages and delegates tasks and gives regular updates on status of work
- _Additional Duties: _Perform other jobs as required to support the business

**Required Experience**:

- Proven experience in office administration or a similar role (3+ years)
- Proficiency in office software (MS Office, Outlook, Database management)
- Excellent organisational and multitasking abilities
- Strong attention to detail and problem-solving skills
- Good communication skills, both written and verbal

**Key Competencies**:

- _Data literate: _Ownership of maintaining software systems
- _Attention to Detail:_ Ensure accuracy in all tasks, from data entry to vehicle maintenance scheduling
- _Organisational Skills:_ Efficiently manage multiple tasks and priorities, with autonomy
- _Risk Management:_ Appropriately identify, mitigate, and escalate risks where needed
- _Communication:_ Clearly and effectively communicate with team members and external contacts
- _Proactivity:_ Take initiative to maintain and improve office processes

**What We Offer**:

- Flexible working hours in person (10 - 15 hours per week)
- Competitive salary £12.50 - £17.50 per hour (dependent on experience)
- 4% pension plus 3% matched by employer
- Opportunities for professional development and growth within the company, alongside additional roles such as Passenger Assistant or Driver

If you are an experienced administrator looking for a part-time role in a meaningful and supportive environment, we would love to hear from you.
- **Application Deadline**:_ **Tuesday 2nd July at 5pm**

**Job Type**: Part-time

Pay: £12.50-£17.50 per hour

Expected hours: 10 - 15 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Flexitime

Work Location: In person

Application deadline: 02/07/2024
Reference ID: NTS Senior Administrator


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