Commercial and Procurement Administrator

4 months ago

Paisley, United Kingdom Scottish Leather Group Operations LTD Full time

**Role purpose**:
The Procurement and Commercial Administrator plays a crucial role in supporting the commercial and procurement activities of the organization. This role is responsible for the administration of commercial Non-Disclosure Agreements (NDAs) and Agency Agreements, as well as various other tasks related to procurement and commercial operations.

**Key accountabilities**:

- Administration of Commercial NDAs and Agency Agreements, including maintaining records and ensuring compliance.
- Managing access to Confidential Information issued under NDAs and ensuring that recipients sign NDAs to protect the organization.
- Confirming the expiration of NDAs and issuing necessary notifications to third parties.
- Maintaining a repository of Terms and Conditions, including an audit trail from initial issue to final negotiated terms.
- Keeping a log of expiration dates for Frame Agreements and Terms and Conditions and issuing appropriate notices.
- Managing contractual anniversaries, such as Annual Price Adjustments.
- Maintaining a Clarification and Negotiation Log from post-tender submission to contract award.
- Conducting internal audits of Commercial and Procurement Folders.
- Generating Purchase Requisition Forms.
- Processing and raising Purchase Orders (P.O.s) on behalf of other departments while ensuring compliance with Purchasing Guidelines.
- Receipting orders received as required.
- Generating weekly procurement reports.
- Managing diaries, scheduling meetings, and booking rooms.
- Handling invoicing queries and supporting their resolution.
- Taking minutes of internal meetings and ensuring that agreed-upon action items have appropriate follow-up dates.

**Experience Desired**:

- Previous experience in a procurement or commercial administration role.
- Familiarity with Non-Disclosure Agreements (NDAs) and contract management.
- Strong organisational and record-keeping skills.
- Proficiency in using office productivity software.
- Experience with generating reports and managing data.
- Excellent communication and interpersonal skills.
- Attention to detail and a proactive approach to tasks.

**Key Competencies Required**:
**Self-Development**
- Respond positively to feedback and be open to incorporating these into your way of working.
- Be self-aware and authentic.
- Undertake regular self-development aligned to your role or future roles.

**Attention to Detail**
- Consistently provide accurate, complete, and quality work and information.

**Teamwork**
- Actively develop and maintain beneficial relationships and show commitment to outstanding teamwork.

**Organisation**
- Achieve results by prioritizing workload, effective time management, and showing efficiency with resources available.
- Show energy and determination to drive action through to completion.

**Flexibility**
- Respond positively to change and look for new ways of working that improve efficiency.
- Be open to trying new ideas.

**Communication**
- Develop and deliver clear, concise, consistent, and relevant information (verbal and written) to meet the needs of the audience.
- Understand, manage, and clarify expectations.

**Problem solving**
- Demonstrate drive to make a positive difference to business performance.
- Recognise where problems may arise and suggest preventative measures
- Always seek valid information to solve and eliminate root causes of problems/ issues.

**Key relationships**:

- Head of Commercial
- Procurement Team
- Commercial Team
- Sales Team
- Payroll Team
- HR Team

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Paisley: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Procurement: 1 year (preferred)

Work Location: In person

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