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Legal Secretary

3 months ago

Bromley, United Kingdom Office Angels Full time

**Job Role**:Conveyancing Secretary

**Location:Eltham - 5 days a week in the office**

**Hours**:8am-4.30pm / 9am-5.30pm

**Industry**:Legal

**Duties include but are not exclusive too**:

- Building a working knowledge of the legal areas of expertise of the departments.
- Dealing with confidential and private matters on behalf of fee earner team.
- Accurate diary management for allocated fee earner team. Liaising with allocated fee earner team on a regular basis to ensure any required materials, media, documentation etc are prepared timely.
- Handling telephone enquiries in a helpful, timely and professional manner, dealing with queries as appropriate, ensuring messages are taken accurately and following up on any agreed actions.
- Taking responsibility for the completion of Companies House, Land Registry and HMRC forms, liaising with clients to complete the same, filing forms and payments and diarising deadlines and following up on outstanding requirements.
- Assist the fee-earner with file opening procedures in accordance with the Quality Manual.
- Assisting with the preparation of bundles and any other documents as required.
- Opening and sorting incoming mail and responding or distributing as appropriate. Assisting with preparation of evening post, organisation of couriers, etc., as required.
- Assisting fee earners with draft bills and ensuring disbursement invoices/vouchers are sent to accounts promptly.
- Assisting with facilitating both client and internal meetings, refreshments for office meetings, lunches etc.,
- Pro-active approach to ensuring that all administration work is completed on a timely basis, using own initiative to pre-empt matters.
- Ensuring all matters sensitive and confidential are dealt with appropriately
- To carry out all duties and responsibilities in accordance with all policies and procedures and Quality Systems.
- Co-operating effectively and undertaking duties in a pool system with other PA/DA colleagues

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.