Administrator

4 weeks ago

Chorley, United Kingdom FI FACILITIES MANAGEMENT Full time

**Company**

**Your key duties as a Utilities & Facilities Projects Team Administrator will be**
- Collate all meter readings, submitting to energy suppliers and verifying to supplier bills
- Input meter reads into recharge templates to create tenant charges
- Submit change of tenancies to suppliers following tenants entering and exiting units
- Assist Energy & Sustainability Manager in arranging new energy contracts/supplies
- Collate data for tenant queries
- Liaise with the energy suppliers and the property team to ensure any meter installations or removals are carried out in a timely manner
- Collate and track EPC certificates
- Arrange with Asset managers and Property managers on new EPC assessments
- Monitor energy usage using collated data
- Compile reports and provide updates to Energy and Sustainability Manager / Facilities Projects Manager
- Monitor Utilities/Small Works/Electricians mail box
- Liaise with Finance and Credit Control for correctly recharging tenants for energy usage
- Work with FIFM engineers to produce H&S paperwork for planned works (Pre-construction Information, Health and Safety Construction Phase Plans, Risk Assessments & Method Statements)
- Raising of Purchase Orders
- Processing of invoices
- Updating and issuing of Works Trackers
- Hold frequent meetings with FIFM engineers to review & update trackers
- Arrange accommodation for FIFM engineers
- Arrange, order and delivery of plant & machinery
- Assist FIFM team with additional administrative tasks as and when required.
- Infrequent travel to site will be required

**Personal Profile**
- Strong working knowledge of Microsoft Office packages: Excel; Outlook; Word
- Knowledge of Microsoft Power BI preferred
- High attention to detail
- Strong communication skills
- Excellent organisational skills
- Ability to work under pressure to deadlines
- Ability to work as an effective team member
- Qualified to GCSE level or equivalent in Maths and English
- IOSH managing safely is desirable

Clean driving licence

**Benefits and Hours**
- 25 Holidays per year, plus UK bank holidays
- 37.5 hours per week, Monday to Friday
- Employee Assistance Programme
- Company Pension Scheme
- Free parking
- Training will be provided

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Referral programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Chorley: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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