PMO & Communications Coordinator

1 month ago


Northwich, United Kingdom Dechra Pharmaceuticals PLC Full time

Job Introduction
Thanks for checking out our vacancy, we’re delighted you want to learn more about Dechra Pharmaceuticals PLC.

Dechra are a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

Here at Dechra, our values are embedded within our culture and thrive within our family of almost 2000 colleagues globally. From manufacturing to marketing, (**D**)edication, (**E**)njoyment, (**C**)ourage, (**H**)onesty, (**R**)elationships and (**A**)mbition are at the heart of our everyday operations and the way we do business

**The Opportunity**

The PMO & Communications Coordinator will be responsible for supporting the successful planning, coordination, delivery and in-depth reporting of the ERP implementation.

Main Responsibilities
- Supporting the Programme Manager through maintenance of key project documents and assisting with the delivery of the project governance
- Provide support for selected project workstreams including, but not limited to, coordinating meetings, capturing meeting minutes, consolidating actions and reminder notifications
- Assist in the preparation of reports, presentations and other documents as required
- Ensure deliverables are tracked and managed through the project lifecycle and that they are appropriately authorised
- Monitor completion of meeting actions and ownership through to completion
- Liaising with internal colleagues and external suppliers during meetings and follow ups
- Support coordination of Programme testing and training plan
- Active diary management, across time zones, of the Programme team ensuring the highest levels of accuracy, presentation and confidentiality at all times
- Assist in the co-ordination of the SharePoint site used by the Programme
- Support Communication management from the Programme
- Work with the Communications Specialist and Marketing team to ensure effective production and distribution of internal communication material.
- Support in the delivery of project communications campaigns.
- Coordinate project workshops, focus groups and events which build awareness across the sites.
- Seek out news and content from the wider project team and draft engaging posts for the intranet, working with the Internal Comms Specialist to drive traffic to the site.
- Plan and prioritise a demanding schedule and gather materials to support all appointments including PowerPoint, outlook, word and excel and other documents
- Ability to multi-task and flexibility to re-prioritize in a changing and fast paced environment
- Arrange travel requirements for programme team/site visits with travel reservation and itineraries
- Organise workshops, meetings, site visits, room bookings and refreshments (including across sites)
- Assist with event planning (functional meetings - monthly and senior team meetings across Global DPM&S - 3 times annually)
- Support group travel to minimise cost and travel time across the Programme team
- Self-motivated
- Able to work in a fast-paced change environment, both individually and in a team
- Strong interpersonal skills and proven experience in building successful partnerships
- Strong emotional intelligence
- Excellent computer skills (O365/ Teams) and an ability to pick up new systems & software as required
- Proficiency in English essential
- Experience with Project Server/online and SharePoint is desirable
- Experience working in a complex project environment is desirable

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