Operations Assistant
5 months ago
**Job Title: Operations Assistant - Postal Assistant**
**Part Time - 5 Hours per day - £18,000 (£26,000 FTE)**
Are you ready to join a dynamic and thriving team that prides itself on delivering exceptional service with a personal touch? Our client, a well-established and progressive firm of specialist solicitors, is looking for an enthusiastic and detail-oriented Operations Assistant to join their team in Hertford. If you have a passion for organization, a flair for teamwork, and a love for making sure things run smoothly, this could be the perfect role for you
**About the Role**:
As the Operations Assistant - Postal Assistant, you will play a crucial role in ensuring the seamless flow of communication within the firm. Your main responsibility will be handling incoming post with accuracy and efficiency. This will involve sorting and scanning documents, ensuring they reach the right fee earners promptly. Additionally, you will be the hero who saves lunchtime Reception and steps in when needed, displaying your flexible and approachable nature.
**Key Responsibilities**:
- Embark on daily missions to the sorting office to collect the prized post.
- Master the art of opening post and skillfully sorting them into the relevant practice areas.
- Work your magic with the scanner to digitise documents and deliver them to their intended recipients.
- Keep an eagle eye on all post received, maintaining a meticulous record.
- Exercise your delivery prowess by hand-delivering hard copies to the appropriate practice areas.
- Showcase your charisma and charm by providing Reception cover during lunchtime and when required.
- Embrace opportunities to assist with Marketing events, adding excitement to your daily routine.
- Be a real team player, offering your support to the Operations team whenever they need a helping hand.
**About You**:
**General Requirements**:
- Embrace your role within the Operations Team and be willing to assist across the firm as needed.
- Dont be afraid to get your hands dirty - some manual work is involved, but fear not, well provide full Manual Handling Training.
- Be ready to wear different hats and embrace new tasks as assigned by your line manager - the more, the merrier
- Protect classified information with the utmost confidentiality.
- Be the epitome of professionalism when dealing with colleagues, clients, and external contacts.
- Respect the firms policies, rules, and procedures - were all in this together
- Show your unwavering loyalty to the firm and its mission at all times.
- Treat your colleagues with kindness, acknowledging their roles, opinions, and personal space.
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