Clinical Education Administrator

2 months ago

Nottingham, United Kingdom East Midlands Ambulance Service NHS Trust Full time

This is a particularly exciting time in education and EMAS have a range of students/learners accessing the Paramedic Apprenticeship, First Response Emergency Care (FREC) pathway (Technician), Ambulance Support Crew Programmes as well as statutory/mandatory learning and HEI students.

You will need to be confident to support administratively across the range of educational provision. The successful applicant will be supported by the clinical educators and practice placement team.

Provide administrative support for the clinical education team based at Clifton Education Centre.

Assist in administrative tasks required for different types of courses run by EMAS education teams including registration and certification of courses, administration of education meetings, maintaining education records using relevant systems and supporting examinations.

They will be required to coordinate and support on induction of new clinical staff. The role also requires the post holder to support the team in the raising of requisitions.

All processes and procedures of these tasks are to be carried out in an efficient and timely manner, to meet the given deadlines.

The Clinical Education Team embrace the EMAS Trust values and are committed to developing and delivering high quality clinical education which is student focused and they are dedicated to not only supporting students but anyone who joins the team in order to ensure they feel able to carry out their role in a safe and caring environment. The team work hard but there is a strong team identity and a warm and friendly atmosphere.

Provide administrative support for Practice placement team and Clifton Education Centre predominantly.

Liaise with a variety of internal and external stakeholders.

Work alongside the Central Organisational Learning Team and actively engage with a variety of processes and systems to ensure compliance.

The post holder will have experience of organising meetings and taking minutes.

Respond to internal and external stakeholder queries, making judgements on how and where to refer these.

Organise own workload based upon the agreed priorities/objectives of the Clinical Education Team. Engage with the Clinical Education team to ensure education processes have the administrative support they require and support the team in course preparation and once the courses are running.

Collate and process information relating to new starters e.g identification, uniform and IT access

Work with the team to ensure requisition of supplies and equipment and stock control to provide budgetary efficiency

Maintenance of relevant spreadsheets and systems to ensure accurate reporting of student activity in line with the needs of the wider directorate.

Liaison across the centres to ensure most efficient use of administrative resources and allocation of workload

Provide support when required to apprentice administrators to ensure they have access to a variety of learning opportunities

Liaise with awarding organisations to ensure timely registration and certification of learners in line with awarding organisation rules and regulation.

Maintenance of centre calendars and resource allocation e.g. rooms, materials.

Provide a point of focus for student enquiries and sign post to relevant person/department

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