Senior Administration Officer

4 months ago

Grimsby, United Kingdom Ministry of Justice Full time

Salary
- £25,310 - £30,968 pro-rata

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- Yorkshire and the Humber

City/Town
- Grimsby

Building/Site
- NMS New Chase Court, DN31 1XD

Grade
- Other

Organisation Grade for HMPPS
- NPS Pay Band 3 National

Post Type
- Permanent

Working Pattern
- Part Time

Role Type
- Operational Delivery

Job description

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precaution

  • Senior Administrator

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom David Ross Education Trust Full time

    Senior Administrator Job DescriptionWe are seeking a highly skilled and experienced Senior Administrator to join our team at the David Ross Education Trust. As a Senior Administrator, you will play a vital role in supporting the academy's operations and ensuring the smooth running of our administrative functions.Key Responsibilities:Liaise with pupils,...

  • Senior Administrator

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom David Ross Education Trust Full time

    Senior Administrator Job DescriptionWe are seeking a highly skilled and experienced Senior Administrator to join our team at the David Ross Education Trust. As a Senior Administrator, you will play a vital role in supporting the academy's operations and ensuring the smooth running of our administrative functions.Key Responsibilities:Liaise with pupils,...

  • Senior Administration Assistant

    5 months ago

    Grimsby, United Kingdom Appoint Consulting Ltd Full time

    **Senior Administration Assistant** An exciting opportunity has arisen for an experienced Senior Administrator to join our client's well-established team in Grimsby. **The Main Purpose of the Senior Administration Assistant**: To support a growing, entrepreneurial, industrial company with general administration, compliance, and business development. **The...

  • Office Administrator

    2 weeks ago

    Grimsby, United Kingdom CV-Library Full time

    OFFICE ADMINISTRATOR Location: Grimsby (DN31) Hours of work: 8am until  5pm Monday to Friday Pay rate: £11.44 per hour  The Role: We are seeking a full time Office Administration Assistant to join a busy vehicle distribution site based in Grimsby.  The role will be to work within a busy office...

  • Office Administrator

    5 months ago

    Grimsby, United Kingdom Meridian Full time

    **Location**: Stallingborough, DN41 **Hours of work**: 8am until 5pm Monday to Friday **Pay rate**: £10.42 per hour **The Role**: We are seeking a full time Office Administrator to join the Technical Services division at newly developed vehicle preparations centre based in Stallingborough. The role will be to work within a busy office environment, duties...

  • Administrative Support Officer

    6 days ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleThe Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust is seeking an experienced and skilled Administrative Support Officer to join their team. As an Administrative Support Officer, you will provide administrative support to the team, ensuring the smooth operation of the reception and booking office.Main...

  • Office Administrator

    6 days ago

    Grimsby, United Kingdom Carbon60 Full time

    Office Administrator required for long term admin role in Grimsby Position starts very soon, is office based working in central Grimsby and will be ongoing long term£480.00 per week (Gross) Wages paid weekly8am-5pm Mon - Fri Office based in Tonbridge in kentMain Duties:Data entry work and office administration workSend out communications to customers and...

  • Office Administrator

    4 months ago

    Grimsby, United Kingdom Gifted and Talented Full time

    **FANTASTIC OPPORTUNITY** We are partnered to this amazing, inspiring, based within Grimsby. We are seeking to recruit a highly energetic, forward thinking, hands-on Office Administrator to work within their existing team. A truly great role where you play a key role in contributing towards the company's strategy. - Work as part of a team - Work under...

  • Senior Administrator

    4 months ago

    Grimsby, United Kingdom David Ross Education Trust Full time

    **Fairfield Academy is now recruiting for a Senior Administrator.** This role could be your next career opportunity. If you are ambitious, inspirational, creative, open-minded and want to be part of our success then we want to hear from you. We are driven to provide our young people with access to a world-class education and enrichment experiences. Our...

  • Administrative Support Officer

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative...

  • Administrative Support Officer

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative...

  • Administrative Support Officer

    1 week ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust.The successful candidate will be responsible for providing administrative support to the team, including reception and booking office duties.Main ResponsibilitiesProvide...

  • Administrative Support Officer

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative...

  • Administrative Support Officer

    3 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative...

  • Administrative Support Officer

    2 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Lung Health Check Team as an Administrative Support Officer. The successful candidate will assist in delivering an effective and efficient support service to the lung health check programme, ensuring the provision of quality patient care.Main ResponsibilitiesThe post...

  • Administrative Support Officer

    4 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Officer

    4 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our Physiological Measurements Team at Northern Lincolnshire and Goole NHS Foundation Trust. As a key member of our team, you will provide administrative support to our team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support...

  • HR & Administration Officer

    5 months ago

    Grimsby, United Kingdom Mourik UK Ltd Full time

    **About us** This is a fantastic opportunity for an experienced HR & Administration Officer to join a growing business in a stand-alone role (with support from the Company’s external HR Consultants). You will report to the General Manager of a company that has been providing technical services in the petrochemical and environmental industries for over 25...

  • Administrative Support Officer

    15 hours ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly organized and skilled Administrative Support Officer to join our Community & Therapies Team at Northern Lincolnshire and Goole NHS Foundation Trust. The successful candidate will assist the Senior Administrator in delivering an effective and efficient administration service, to support the provision of quality patient...

  • Administrative Support Officer

    4 weeks ago

    Grimsby, North East Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our Clinical Sciences Administration Team in DPOW. The successful candidate will provide reception and booking office support throughout the departments within Clinical Sciences.Main ResponsibilitiesThe post holder will be responsible for a variety of admin and clerical...