Executive Assistant

7 days ago

Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

The postholder will be responsible for ensuring the delivery of an effective administration PA support directly to the CDIO, within IM&T. To ensure high quality secretarial support is provided and ensuring effective communication between internal and external colleagues.

The primary focus for our Executive Assistant is to enhance the Chief Officers’ effectiveness.

The post holder works closely with the Executive CDIO, and other senior managers, both within Informatics, and across the Trust.

Provide a comprehensive personal administrative service to the CDIO and as required to other members of the Executive Team, including, as required, the coordination of diaries, meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.

Work closely with the CDIO to support the prioritisation and planning of their workloads and ensuring they receive appropriate and thorough information in a timely fashion.

Ensure competent and accurate preparation of letters, reports, documents and presentations.

Ensure effective systems are in place to manage and prioritise correspondence to and from the office, including timely responses and acknowledgments.

Support the CDIO in organising and coordinating Board and committee meetings as required, including arranging meetings, drafting agendas, preparing and circulating papers, taking minutes and maintaining reporting schedules.

Communicate courteously and sensitively with a wide range of internal and external stakeholders.

Maintain an awareness of developments and new NHS initiatives which impact upon the direction of the Trust and the CDIOs’ responsibilities.

Deal with diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically. Proactively review workload and flag where conflict may arise.

Please, see the Job Description for full list of main duties.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

General Duties

Human Resources

Give due regard to the health and safety, well-being and interests of those who come into contact with the team professionally.

Act as a role model in providing a service to the Trust.

Promote a culture of learning and continuous improvement.

Carry out any other duties as appropriately identified by your line manager.

Policy, Service Development, and Governance

To implement policies in own work area and propose policy or service changes which impact beyond own are of work. Drafting local policies and implementing actions as required.

Update information systems and use appropriate software to develop performance management reports.

Participate in quality management system, undertaking audits designed to improve IT systems and services.

Ensure that there is a proactive and comprehensive approach to risk management and be a key voice in striving for service continuity for areas within this remit and participate in the Informatics service continuity planning.

General

Comply with all legal, regulatory and Trust requirements including policies, standing financial instructions, standing orders and procedures.

Perform duties at all locations where Trust staff are based, including locations not owned by the Trust and other locations determined by the duties of the post.

Travel to off-site venues, as required to attend courses, conferences as designated.

Undertake other duties as required as designated by line manager, or Trust leadership team following consultation with line manager.

Health & Safety at Work

All accidents must be reported to your Senior Officer and you are asked to participate in accident prevention by reporting potential hazards.

Communications & Working Relationships

Communicate clearly, concisely and persuasively, both verbally and in writing.

Ability to negotiate, to be flexible, and to be supportive towards colleagues.

Communicate effectively with staff, Managers, Clinical staff at all levels, external service providers, and peer NHS organisations.

The post holder is expected to present information in an articulate and clear way, explaining complex issues, to a wide range of internal and external stakeholders.

Maintain effective communications with the Trust Leadership Team members to support Divisional responsibility and clear alignment of priorities and activities.

Adhere to the standards laid down in the NHS Code of Conduct for Managers and at all

  • Executive Assistant

    7 months ago

    Gloucester, United Kingdom Vanguard Healthcare Solutions Ltd Full time

    Vanguard Healthcare Solutions is a fast-growing company. We are a UK-based, privately owned, international provider of infrastructure and clinical services supporting healthcare clients worldwide. Vanguard Healthcare Solutions was established in 1999. Our purpose-designed and built mobile and modular facilities provide our clients with new or replacement...

  • Executive Assistant

    6 months ago

    Gloucester, United Kingdom Vanguard Healthcare Solutions Full time

    We are now seeking a Executive Assistant to join our team. Vanguard Healthcare Solutions is a fast-growing company. We are a UK-based, privately owned, international provider of infrastructure and clinical services supporting healthcare clients worldwide. Vanguard Healthcare Solutions was established in 1999. Our purpose-designed and built mobile and...

  • Executive Assistant

    7 days ago

    Gloucester, United Kingdom RE Recruitment Full time

    **Executive Assistant** - Up to £38k DOE - Gloucester - Excellent Benefits - Mon - Fri / Hybrid working available A leading, global manufacturer are looking to welcome an experienced and dynamic Executive Assistant to their rapidly expanding team. The company are reaching new strengths as they are at the forefront of their specialism, working with subsea...

  • Executive Assistant

    5 days ago

    Gloucester, United Kingdom First Base Employment Ltd. Full time

    **Executive Assistant** **Location**: Gloucester **Salary**: Depending on experience **Hour**: Monday to Friday Full time **Key responsibilities**: - Diary management for the CFO, and Executive Team, ensuring efficient - scheduling for company executive(s) - Draft and review documents (such as PowerPoint presentations/Excel - spreadsheets) and send...

  • Executive Assistant

    1 day ago

    Gloucester, United Kingdom Element Recruitment Full time

    **Are you immediately available? Do you have extensive administrative experience?** Element Recruitment are working with an innovative business who are looking for an Executive Assistant to join their fantastic team, on a temporary basis, for 2 months. **As an Executive Assistant you will be**: - Using internal systems to review data - Preparing and...

  • Executive Assistant

    3 weeks ago

    Gloucester, United Kingdom The Opportunity Hub Uk Full time

    An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.This position is ideal for someone with some administrative...

  • Executive Assistant

    3 weeks ago

    Gloucester, United Kingdom The Opportunity Hub UK Full time

    An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.This position is ideal for someone with some administrative...

  • Executive Assistant

    4 weeks ago

    Gloucester, United Kingdom The Opportunity Hub UK Full time

    An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team. This position is ideal for someone with some administrative...

  • Personal Assistant to Senior Executives

    1 month ago

    Gloucester, Gloucestershire, United Kingdom CleverHR Full time

    Become a key member of our team at CleverHR and take advantage of this exceptional opportunity to work with a forward-thinking Financial Services company.We are seeking an experienced Executive Assistant to provide comprehensive, timely, and accurate support to one or more Senior Executives. You will be responsible for providing an efficient and responsive...

  • Executive Chef Assistant

    1 week ago

    Gloucester, Gloucestershire, United Kingdom HTE Recruitment Full time

    We are currently looking for an Executive Chef Assistant to join our team at HTE Recruitment. The ideal candidate will have experience in a fast-paced kitchen environment and be able to work effectively as part of a team.Job Description:Salary: £26,500 - £27,500 per annum (dependent on experience)Working Hours: 4 days per week, 40 hours, with mainly...

  • Executive Chef Assistant

    3 weeks ago

    Gloucester, Gloucestershire, United Kingdom CV-Library Full time

    About the RoleWe are seeking a highly skilled Culinary Professional to join our team as an Executive Chef Assistant. This is an exciting opportunity for a talented chef to develop their skills and progress in their career.The ideal candidate will have experience working in a high-quality kitchen and possess good knife skills. You should be able to work well...

  • Executive Assistant

    3 weeks ago

    Gloucester, Gloucestershire, United Kingdom CV-Library Full time

    Company Overview:CV-Library is a dynamic and fast-paced organization seeking an exceptional Executive Assistant to support our Directors and ensure the smooth operation of our office.We are committed to providing an excellent working environment, where our team members can thrive and grow. If you are a highly organized and proactive individual with strong...

  • Executive Assistant

    7 days ago

    Gloucester Business Park, United Kingdom BLACKFINCH GROUP LIMITED Full time

    We are delighted to be advertising for an Executive Assistant, due to an internal promotion within the business. The EA will provide PA support to our Chief Executive Officer, Chief Distribution Office and Chief Investment Officer, enabling them to focus on further developing the business and so that they can drive forward our strategy and growth...

  • Executive Chef Assistant

    3 weeks ago

    Gloucester, Gloucestershire, United Kingdom Elior Full time

    Are you a culinary expert looking for a new challenge? We are seeking an Executive Chef Assistant to join our team at Elior. This role offers a competitive salary of $45,000 - $55,000 per annum.About the RoleThis position sits within our Business & Industry division, catering for clients within the workplace. Our team takes care of catering and dining...

  • Executive Chef Assistant

    3 months ago

    Gloucester, Gloucestershire, United Kingdom beBee Professionals Full time £22,000 - £28,000

    We are seeking a talented Executive Chef Assistant to join our culinary team at beBee Professionals in Gloucester. As a key member of our kitchen team, you will be responsible for managing a specific section of the kitchen, ensuring high culinary standards are met consistently.Key Responsibilities:Oversee the preparation and presentation of dishes in your...

  • Executive Assistant to Sales Team

    2 weeks ago

    Gloucester, United Kingdom Anderson Recruitment Full time

    Are you a highly motivated and organised individual looking to take your career to the next level? Do you have a passion for sales and a drive to succeed? If so, we want to hear from you! The Anderson Recruitment team is seeking an exceptional Sales Operations Executive to join their fast-paced team based in the UK.Job OverviewAs a Sales Operations...

  • Executive Assistant

    2 weeks ago

    Gloucester, Gloucestershire, United Kingdom CV Locator Full time

    **Job Overview:**We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our Managing Director. The ideal candidate will have excellent English and French communication skills, with a proven track record of working in a fast-paced environment.About the Role:This is a unique opportunity to work...

  • Executive Assistant to Senior Leadership

    17 hours ago

    Gloucester, United Kingdom Jubilee Catering Recruitment Full time

    About Jubilee TalentWe are a dynamic recruitment and hospitality business seeking a highly skilled Personal Assistant to support our Managing Director and senior leadership team.The successful candidate will have excellent English and French communication skills, with a proven track record of working in a fast-paced environment and making key decisions. Key...

  • Executive Support Professional

    1 month ago

    Gloucester, Gloucestershire, United Kingdom CleverHR Full time

    This is an exceptional opportunity at CleverHR to become a key member of our top-quality team, dedicated to delivering the best advice and support through a forward-thinking Financial Services company.We are now seeking an experienced Executive Assistant to provide comprehensive, timely, and accurate support to one or more Senior Executives. You will be...

  • Commercial Account Executive

    1 week ago

    Gloucester, United Kingdom Heat Recruitment Full time

    The client is a successful, traditional and independent insurance broker in the Gloucestershire County. An interesting opportunity has arisen for a commercial account executive to join their business. You will need to have a proven sales track record or ability to bring clients with you after covenant with a view of a three year plan to establish a large...