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Executive Support Professional

2 months ago

Gloucester, Gloucestershire, United Kingdom CleverHR Full time

This is an exceptional opportunity at CleverHR to become a key member of our top-quality team, dedicated to delivering the best advice and support through a forward-thinking Financial Services company.

We are now seeking an experienced Executive Assistant to provide comprehensive, timely, and accurate support to one or more Senior Executives. You will be responsible for providing an efficient and responsive administrative service, regularly liaising with heads of departments as well as external clients and stakeholders.

Responsibilities:
  • Organize and maintain the diaries; attend weekly meetings to discuss priorities.
  • Manage all incoming emails and post as appropriate, taking initial control of incoming mail.
  • Accept and make calls on behalf of the Executive(s) and manage incoming calls that do not require their personal attention.
  • Manage all diary requirements for the Executive(s) for internal and external meetings.
  • Manage all business travel arrangements and accommodation requirements for the Executive(s) and for the wider business when required.
  • Produce all documents and management information on behalf of the Executive(s).
  • Manage expenses for the Executive(s) using the Company online system.
  • Build strong relationships with other Executive Assistants across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed.
  • Arrange all meetings including but not limited to team meetings, meetings with external parties, regular 1:1 and appraisal meetings, and any other meetings as appropriate.
  • Ensure the Executive(s) are briefed and prepared for all engagements, travel, and meetings in advance.
  • Circulate any papers required for the meetings in advance.
  • Ensure all meeting minutes and action points are recorded accurately and circulated to the appropriate individuals in a timely manner.
About the Role:
  • Previous experience in an Executive Support role for a senior manager or Director.
  • Discretion, tact, and confidentiality.
  • Experience of working within a fast-paced client-facing environment.
  • Extensive experience of working with Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
  • Experience of delivering accurate, relevant, and timely information.
  • Experience of working in an environment of significant change.
  • Experience of working in a financial services environment (desirable).
What We Offer:
  • An estimated salary of £45,000 - £55,000 per annum, depending on experience.
  • 25 working days in addition to the normal Bank Holidays, plus 1 extra day's holiday for each year of service up to 28 days.
  • Holiday buy and sell scheme where you have the opportunity to buy an additional 5 days holiday per year.