Pa, Engineering Faculty Office

3 weeks ago

London, United Kingdom University College London Full time

**Ref Number**

B04-03898

**Professional Expertise**

Administration and Business Support

**Department**

UCL BEAMS (B04)

**Location**

London

**Working Pattern**

Full time

**Salary**

£32,331 - £37,548

**Contract Type**

Fixed-term

**Working Type**

Hybrid (20% - 80% on site)

**Available For Secondment**

Yes

**Closing Date**

06-Jul-2023

**About us**:
**University College London (UCL)**

UCL is a multi-disciplinary university with a population of over 13,000 staff and 42,000 students from 150 different countries. Degree programmes are provided in Arts and Humanities, Built Environment, Brain Sciences, Engineering Sciences, Education, Laws, Life Sciences, Mathematical & Physical Sciences, Medical Sciences, Population Health Sciences and Social and Historical Sciences.

**UCL Engineering**

Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing Faculty, with a strong vision and desire to use our talents to ‘Change the world’.

**Engineering Faculty Office**
The Engineering Sciences Faculty Office is the administrative unit that supports the Faculty and its constituent departments as a coherent whole. In addition to the Dean of Faculty, Director of Operations, and Faculty Tutor, the Faculty Office comprises staff with roles in areas such as Careers Consultancy, Education Development, and Digital Innovation.

**About the role**:
**Main purpose of the job**

To provide secretarial and administrative support to Vice Deans and other senior academic staff and line managers as required. This will include diary management, arranging meetings and minute taking, organising and providing logístical support with events, supporting research and enterprise activities, and other administrative support.

The PA will report into the Executive Assistant, and is part of the administrative team collectively responsible for providing a high quality administrative service to underpin the activities of the faculty office. The primary focus of the role will be managing diary arrangements efficiently, servicing committees and meetings as required, and supporting key activities within the faculty. The postholder will also provide cover and assistance to other staff during peak workloads or periods of absence.

In addition, the role requires interaction with many people within and external to UCL, thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined.
- This role is eligible for hybrid working with a minimum of 20% on site.

**About you**:

- Minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent, or having acquired relevant experience.
- Proven experience of providing effective PA support in a complex organisation. Proven experience of effective management of complicated diaries. Experience of organising and servicing committees and meetings. Experience of taking notes/minutes of meetings, and ability to transcribe notes concisely, accurately, clearly and in a logical format.
- Computer literacy and familiarity with the Microsoft Office suite (Word, Outlook, Excel, PowerPoint) to a high level.
- Good written and verbal communication & interpersonal skills, which enable tactful and assertive communication with others, and to develop effective, professional working relationships across UCL and externally.

**What we offer**:
As well as the exciting opportunities this role presents, we also offer great benefits some of which are listed below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

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