Event Venue Sourcing Coordinator
4 days ago
**Event Venue Sourcing Coordinator**
Our client is a dynamic, creative Marketing and Events agency who support world leading organizations to create innovative, engagement communication projects. Their goal is to ensure they capture the imagination of the target audience with forward thinkingcreative impact
**Job purpose**
To provide venue sourcing support to the Event management team to meet and exceed the clients objectives for their conferences, meetings, incentives etc
**Key responsibilities**
- Send out detailed proposal briefs to suitable hotel groups booking desks, direct to hotels/venues or where appropriate.
- In most instances use the software Cvent to complete the above process, there may be specialist searches that require direct contact.
- Critique venue offers, challenging any points that might not meet with the brief or touch standards
- Always being proactive and thinking ahead how the event would run to be able to consider the right venue for each brief - to be confident in your decision process and why the venues have been included in each venue source.
- Excellent venue knowledge - maintained by visiting venues educational and familiarization trips. Share knowledge following trips with the rest of the Venue Sourcing Team and at team meetings.
- Excellent destination knowledge - understanding the best destinations for flight access/price/transfer times/quality of hotels etc.
- Negotiate rates or ask for added value items from hotels/venues
- Negotiate workable/reasonable option dates with suppliers
- Communicate and maintain timelines and priorities for every proposal with time management support from the Venue Sourcing Manager
- Budget management of venue/ DMC costs at proposal stage. Able to use Excel proficiently and complete in different currencies using the correct currency rates.
**Package**
- Based in Leatherhead
- **Salary** - £20,000 - £22,000 + discretionary bonus
- **Holiday** - 25 days + bank holiday
- **Health Insurance**:
- **Pension**4% contribution from company
- **Commission** for all New Client Business introduced (5% paid for the first year of business - full details available).
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