Want to Get in to Events? Trainee Events Coordinator

5 days ago


Leatherhead, United Kingdom Optima Recruitment Full time

Working for a local charity, your role will focus on providing support and assisting with organising charity events;
- Coordinating and helping to organise events.
- Main point of contact for the family, school or other party that is funding or requesting the screening event.
- Managing the online booking system and inputting the data
- Confirming event information and updating the spreadsheets with any changes.
- Producing information spreadsheets for use by the team on the day of screening.
- Producing results letters, mail-merging letters and ensuring they are sent in a timely manner.
- Updating the 'referrals’ spreadsheet once screening results have been returned
- Ensuring all equipment and consumables are ready for the event and all prepared for the driver to take in the company van

**Person Specification**:

- Must be educated to a minimum of GCSE (or equivalent) English and Maths
- Good general IT skills including proficiency in Word, Excel and Outlook
- Good communications skills - polite and professional
- Good organisational skills - ability to manage own workload and work to strict deadlines
- Attention to detail, particularly names and quantities
- A 'can do’ attitude - willingness to help with tasks
- Works well and remains calm under pressure

**Additional Information**:

- Based in Leatherhead
- £18,000 - £21,000
- Monday - Friday, (9am - 5pm with a paid 30 minute lunchbreak)
- Childcare voucher scheme
- Workplace pension scheme
- 20 days plus Bank Holidays pro rata
- Car parking

Optima Recruitment specialists in Permanent & Temporary Recruitment, including; Administration, Secretarial & PA, Accounts & Finance, Graduate Opportunities, Human Resources, Recruitment Consultancy, Sales & Marketing, Customer Service and Legal.


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