Expeditor

6 months ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE**:Expeditor**

**KEY RESPONSIBILITIES**:

- Expediting responsibility for all assigned project procurement activity, including documentation requirements
- Input and/or chair progress meetings as appropriate
- Liaison with quality department for material and equipment Inspection
- Raise ASN (Advance Shipping Notices and liaise with Materials team and warehouse facilities
- Record and update progress on project Procurement Status Report (PSR) and Supply Chain systems
- Engage suppliers on performance issues and providing feedback via supplier performance management process
- Assist to maintain purchase order records
- Assist with Close out purchase order files and archive documents
- Facilitate communication with allied disciplines and functions
- Conduct and report regular analysis on key supplier performance
- Provide detailed updates on the status of supplier documentation
- Assist to ensure the correct use and update of the ORACLE System
- Liaising effectively and fostering relationships with suppliers and clients.
- Promote Health, Safety, Security and Environment within the Supply Chain
- The Expediting role has no financial accountability or authority within Supply Chain Management.
- The role will require the validation of 3rd party supplier invoices to demonstrate progress against milestones and/or completion of deliverables. Final approval of invoices will be by others.
- Be able to routinely multitask and track PO’s and commodities across multiple projects, clients, work streams and stakeholders.
- Expedite the submission, approval and timely return of all 3rd party deliverable documents, expediting both external and internal parties.
- Interrogate 3rd party production schedules and manufacturing plans to validate and challenge progress.
- Communicate at all levels within supplier organisations and adopt escalation where required.
- Provide details of risk and suggest mitigations associated with schedule slippages.
- Provide accurate updates and reports to key internal stakeholders in support of Construction plans and activities.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Project experience in expediting and or purchasing roles. Particularly fabrication, engineered packages, spares and bulk items
- Local supply market knowledge
- Analytical and reporting experience
- Negotiation and communication
- Proven team player who can work under pressure to strict deadlines
- Minimum 3 years’ experience in an Expediting role with specific experience in Supply Chain delivery for oil and gas projects.
- Good negotiating skills
- Self-motivated and enthusiastic
- Good communicator and good presentation skills
- Team player and the ability to develop strong vendor relationships
- Assertive and persuasive individual.
- Highly motivated, driven and pro-active who can interpret and constantly seeks to achieve project schedules.
- Flexibility to comply and adapt to company and customer requirements.
- actively promotes good business ethics.
- Demonstrates a strong commitment to safety.Good IT skills in MS packages and experience in specific Procurement system such as ORACLE, etc.

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