Deputy Document Controller

2 weeks ago

Porton Down, United Kingdom Defence Science and Technology Laboratory Full time

**Details**:
**Reference number**:

- 296528**Salary**:

- £27,620 - £32,163- Dependent on experience**Job grade**:

- Higher Executive Officer- Dstl Level 4**Contract type**:

- Permanent**Business area**:

- DSTL - Chemical, Biological & Radiological Division - Operations and Assurance Capability**Type of role**:

- Knowledge and Information Management**Working pattern**:

- Flexible working, Full-time, Job share, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Dstl, Porton Down, Salisbury, WiltshireAbout the job

**Job summary**:
Dstl’s **CBR (Chemical, Biological and Radiation) Division **provides innovative, cutting edge scientific services and research in Chemistry, Biology, Radiation, Medical and Human Sciences. This Division supports the whole of UK Defence and Security including the recent Novichok incidents in Salisbury and the UK’s COVID-19 response.

CBR’s operations are highly regulated and must comply with a broad range of legislative, regulatory and organisational policy requirements, primarily for the purposes of safety and quality.

We are seeking a **Deputy Document Controller** to provide critical support to enable the successful delivery of CBR’s mission.

Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution.

**We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.**

**Job description**:
**In this role you will**:

- Facilitate the production, review, issuing and archiving of new and existing documents, including Standard Operating Procedures and operational licences.
- Assist in the management and continual improvement of the document control system, including the relevant processes and tools, and helping to ensure that it remains fit for purpose and in line with the Division’s business and operational needs.
- Archive relevant research output in accordance with current policy and process.
- Be a focal point for document control within the Division.
- Help champion and promote the quality of written documentation.

**Person specification**:
**We are looking for someone who has**:

- A good understanding of the importance of the document control life cycle and how it’s a critical enabler to successful business operations.
- Experience in the control of critical documents eg: Standard Operating Procedures, operational licences.
- An exceptional eye for detail and the ability to work in a systematic, ordered way.
- A willingness to help others and the confidence to challenge constructively.

This role is focussed on the provision of document control as a service and involves working within a team.

**Qualifications**
**Essential**
Evidence of good standard of general education (e.g. GCSEs or equivalent including English and Mathematics at Grade C or above).

**Skills**

**Essential**
- Competence in using Microsoft Office software products, specifically Word, Excel, PowerPoint and Outlook.
- Excellent organisational skills

**Important Information***

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Changing and Improving
- Working Together
- Communicating and Influencing

**Benefits**:
**Benefits**

Dstl’s full range of great benefits can be found in the information pack which includes:

- ** Financial**: An excellent pension scheme starting from 26% employer contribution (find out more here). In Year Rewarding Achievement bonuses and thank you vouchers. Rental deposit scheme and cycle to work scheme.
- ** Flexible working**:Options include alternative working patterns such as; compressed hours (e.g. working a 4 day week/ 9 day fortnight), job shares and annualised hours (agreed number of hours per annum paid monthly i.e. working term-time only).
- ** Working hours**:Flexibility around your working day (e.g. start time, finish time). Ability to bank hours in a 12 month reference period including the ability to accrue and use 3 days per calendar month.
- ** Where you work**:Depending on your role, blended working may be available including remote working to suit you and your team. This can be discussed at interview.
- ** Annual leave**: 25 days pro rata (rising to 30 after 5 years) plus 8 public holidays with the ability to buy/sell 5 additional days per annum.
- ** Family**:Maternity, adoption or shared parental leave of up to 26 weeks with full pay, an additional 13 weeks statutory pa

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