Executive Personal Assistant to The Chief Executive

2 weeks ago

London, United Kingdom Your World Healthcare Full time

**Executive Personal Assistant to the Chief Executive Office**

**Location**: Denmark Hill

**Parking**:Not Specified

**Job Type**: Temporary

**Duration of booking**: This is a temporary booking with no end date given at this stage

**Proposed start date**: ASAP

**Sector**: Healthcare

**Base**:Health Centre

**Band**: 5

**Pay Rates**:£15.20 - £18.70 Paye Inclusive of holiday pay

**Working Days and Hours**:37.5 hours, Monday to Friday, 9am to 5pm

**Remote working option**: Not Possible

**Travelling for work purposes**:No Travel Required

**Job Summary**

To provide a comprehensive, confidential high quality secretarial and administrative support to the Executive Director and their teams. Proactively manage the sourcing and processing of information, of a highly complex and sensitive nature. Where appropriateto liaise and work with other Executive Assistants and administrative staff across the trust. To be responsible for the robust management of the Executive Directors diary, quality assuring briefing material, ensuring that all matters relating to the ExecutiveDirector’s activity is appropriately escalated and managed to ensure successful delivery. Managing the time of the Executive Director in a way that ensures visibility across the Trust and helps support the engagement agenda and ensuring that the ExecutiveDirector is fully prepared for all meetings, with papers and the necessary documentation provided.

**Duties**
- Manage the Executive Directors calendar
- Liaise with other executive assistants, managers to share best practice
- Act as a Loggist to support the Executive Office as required
- Participate in relevant internal and external working groups/projects, services and initiatives to provide information and analytical advice and expertise
- Develop and implement data collection systems that will provide accurate and timely data
- Present information and issues, explaining highly complex issues, to a wide range of internal and external stakeholders
- Utilise a combination of tools and techniques to help the Executive with daily activity
- Work with the Executive to methodically map out tasks and prioritise accordingly
- Support the Executive Director to work alongside the Executive team.
- To support the development and provision of the business administrative function for the office of the Executive Director
- Provide appropriate support to the Executive Director to assist in the articulation and delivery of agreed objectives and targets via an efficient, high quality, confidential and timely service
- Responsible for the co-ordination of briefing papers, agendas, memos, reports, audits, action logs and all papers related to the meeting ensuring that the director is appropriately prepared in advance
- Responsible for the production of letters on behalf of the Executive Office
- Responsible for ensuring compliance by implementing and maintaining effective office systems and procedures that support the site Executive office, making maximum use of technology to support the running of the office
- Responsible for producing an effective communication system including creating and maintain a record of contacts to support the Executive and team.

**Knowledge, Skills and Experience**
- NHS experience at project management or business manager level in the office of a senior director/chief executive
- Significant experience of successfully operating in a politically sensitive environment
- Evidence of continued professional development
- Demonstrated experience of co
- ordinating projects in complex and challenging environments
- Experience of managing risks and reporting
- Experience of drafting briefing papers and correspondence at Board or executive level
- Experience of servicing meetings at Board or executive level (planning agendas, minute taking and following up actions)
- Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
- Ability to analyse very complex issues where material is conflicting and drawn from multiple sources
- Demonstrated capability to act upon incomplete information, using experience to make inferences and decision making
- Experience of setting up and implementing internal processes and procedures

  • Chief Executive Officer

    6 days ago

    Central London, United Kingdom Opus Executive Search Ltd Full time

    Chief Executive Officer, eMoney / Fintech, London & Gibraltar, Salary £140-200k+ excellent package + possible share options A highly rewarding new opportunity for a Chief Executive Officer to join a growing eMoney / Fintech platform which is based in London and Gibraltar. The company offers app-based payment solutions for businesses and consumers,...

  • Executive Assistant to Chief Executive

    6 days ago

    London, United Kingdom Royal Town Planning Institute Full time

    **Executive Assistant to Chief Executive** **London office based, with a blend of office and homeworking** **Salary £44,000 per annum** The Royal Town Planning Institute (RTPI) champions the power of planning in creating prosperous places and vibrant communities. We represent over 27,000 members worldwide, supporting them throughout their careers. We...

  • Personal Assistant to Chief Executive Officer

    2 weeks ago

    London, United Kingdom Bits Full time

    Job Description Company Description We suggest you enter details here. Role Description This is a full-time role for a Personal Assistant to the Chief Executive Officer (CEO) at Bits. The Personal Assistant will be responsible for providing executive administrative assistance, managing the CEO's diary, and performing clerical tasks. This is an...

  • Cma1746 Executive Assistant to The Chief Executive

    6 days ago

    London, United Kingdom Competition & Markets Authority Full time

    **Details**: **Reference number**: - 257274**Salary**: - £41,673 - £45,337**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - Finance**Type of role**: - Administration / Corporate Support - Secretarial**Working pattern**: - Flexible working, Full-time, Part-time**Number of jobs available**: -...

  • Executive Assistant

    7 days ago

    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    5 days ago

    London, United Kingdom The Maine Group Full time

    Executive Assistant Executive Assistant to Chief Marketing Officer and Head of Department. What an amazing role! We are so excited to be partnering with one of our favourite companies to help them with this key hire! A global company with a London team of around 80 staff are seeking a superstar EA to support their Chief Marketing Officer and Head of...

  • Executive Assistant

    2 days ago

    London, United Kingdom The Maine Group Full time

    **Executive Assistant** Executive Assistant to Chief Marketing Officer and Head of Department. What an amazing role! We are so excited to be partnering with one of our favourite companies to help them with this key hire! A global company with a London team of around 80 staff are seeking a superstar EA to support their Chief Marketing Officer and Head of...

  • Chief Executive

    11 hours ago

    London, United Kingdom The For Baby’s Sake Trust Full time

    Job description The For Baby’s Sake Trust works with parents to help break cycles of domestic abuse and drive forward positive change, starting with the baby. Our evidence-led programme, _For Baby’s Sake_ operates across the country, working with both parents from pregnancy up until the baby is aged two to enable them to improve life chances for the...

  • Executive Assistant

    12 hours ago

    London, United Kingdom St George's Healthcare NHS Foundation Trust Full time

    You will provide support across a range of complex and sometimes high-profile issues. As such, you will need to be able to maintain confidentiality at all times and act with appropriate discretion. You will also work as part of a wider team of Executive Assistants in providing coordinated cover across the Executive Director team. You will be line managed by...

  • Chief of Staff

    5 days ago

    London, United Kingdom UK Health Security Agency Full time

    **Details**: **Reference number**: - 269031**Salary**: - £73,000 - £117,800**Job grade**: - SCS Pay Band 1**Contract type**: - Permanent**Type of role**: - Governance - Secretarial - Senior leadership**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Executive Assistant to Chief Executive Officer

    12 hours ago

    London, United Kingdom TBD Media Deutschland GmbH Full time

    With offices in London, New York, Dalles, Dubai, Frankfurt, and Berlin we are an international Media company that specialises in Company films and documentaries. We are currently partnered with international media platforms such as Bloomberg, The Economist, Reuters, CBS News, and Gulf News, and are releasing the films produced as a part of various campaigns...

  • Personal Assistant to The Chief Diversity Officer

    2 weeks ago

    London, United Kingdom Bits Full time

    This is a full-time role for a Personal Assistant to the Chief Executive Officer (CEO) at Bits. The Personal Assistant will be responsible for providing executive administrative assistance, managing the CEO's diary, and performing clerical tasks. Experience in diary management and clerical tasks Strong organizational and time management skills ...

  • Executive Assistant to Chief Operating Officer

    7 days ago

    London, United Kingdom Genius Sports Full time

    Executive Assistant to Chief Operating Officer

  • Executive Assistant to The Chief Financial Officer

    6 days ago

    London, United Kingdom St Mary's University Full time

    **Job details**: - Job reference - SMU11063 - Date posted - 07/03/2023 - Application closing date - 02/04/2023 - Location - Hybrid/Campus - Salary - starting from £25,928 per annum for 0.8FTE - Package - part-time permanent role with flexible days; Hybrid work; 23 days of annual leave plus University closure days and Bank Holidays - Contractual hours -...

  • Executive Assistant to CEO

    7 days ago

    London, United Kingdom CDS UK Full time

    **JOB DESCRIPTION** Job Title: Executive Assistant to the Chief Executive Officer Accountable to: Chief Executive Officer Reporting To: Chief Executive Officer Hours: 5 days a week, 9am-5pm, Monday-Friday Contract: Permanent **Salary**: £32,427-£39,702 dependent on relevant experience and/or relevant knowledge and skills Location: Based at the CDS...

  • Executive Assistant

    1 week ago

    London, United Kingdom NL Recruitment Full time

    NL Recruitment is currently looking for an **Executive Assistant** to the CEO to join a charity that supports children with critical conditions. Providing support to the Chief Executive Officer and members of the Executive Team, you will effectively support the Chief Executive with liaising with different departments and the Board. You will also: - Be...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom NL Recruitment Full time

    NL Recruitment is currently looking for an **Executive Assistant** to the CEO to join a charity that supports children with critical conditions. Providing support to the Chief Executive Officer and members of the Executive Team, you will effectively support the Chief Executive with liaising with different departments and the Board. You will also: - Be...

  • Head of Chief Executive’s Office

    3 weeks ago

    London, United Kingdom Aatom Recruitment Full time

    Working on behalf of a Local Authority, Aatom Recruitment has a new opportunity for a Head of Chief Executive’s Office on a 3 months contract with a possibility of extension. Overall Purpose of Job To provide strategic support to the Chief Executive and senior leaders providing advice and counsel to ensure the effective and efficient discharge of...

  • Executive Assistant

    6 days ago

    Central London, United Kingdom High Profile Resourcing Ltd Full time

    Personal Assistant to Chief Human Resources Officer Location: Hybrid (3 days a week London 2 days from home) Salary: £40-55,000 + benefits The Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Chief Executive

    4 days ago

    London, United Kingdom Alumni Global Full time

    The Princess Alexandra Hospital NHS Trust (PAHT) is at a pivotal stage in its development, and the next Chief Executive will join the Trust as they shape the future and define how 500,000 people who rely on their services receive their healthcare over coming generations. They are a district general hospital at the centre of the community, with over 4,000...