Reprographics and Estates Assistant

3 weeks ago

Birmingham, United Kingdom Shoosmiths Full time

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance makes Shoosmiths a fantastic place to work.
- The teamEstates Management is the integration of processes within an organisation to maintain and develop the agreed services which support and improve the effectiveness of its primary activities. This encompasses multi-disciplinary activities within the built environment and the management of their impact upon people and the workplace. Effective estates management, combining resources and activities, is vital to the success of any organisation. At a corporate level, it contributes to the delivery of strategic and operational objectives. On a day-to day level, effective estates management provides a safe and efficient working environment, which is essential to the performance of any business - whatever its size and scope. Responsibilities of this team include property strategy, space management and communications infrastructure to building maintenance, administration and contract management.
- The role- Main responsibilitiesThe role involves a relatively high level of Manual Handling as you will, and daily be expected to move files/boxes/furniture.

The main duties will include all mailroom & reprographic duties and where required all other Estate Management duties on a day to day basis. This will include but is not limited to the following:
- Dealing and preparation of all incoming & outgoing postal services
- Ensuring personal and team inboxes are checked regularly
- Dealing with internal queries
- Hand Deliveries
- Arranging Courier assignments
- Preparing USB Interactive Bibles
- Copying/Transferring data from folders to USB
- Distribution of paper and stationery supplies on a regular basis
- Administration of Deeds and files for archiving
- Dealing with equipment/furniture breakdowns/repairs as required
- Relocation & movement of furniture as required / Assist with any other office moves/projects
- Quality checking of own and work and team members
- Occasional travel may be required to other offices
- Healthy Work Plan Assessor
- Assist with weekly fire call point tests
- Fire Warden and First Aider (full training will be given)
- Any other duties as required
- Skills and qualificationsYou will need the following skills and experience:
- IT literate with experience of using Word, Excel and the internet
- Good written, numeracy and oral communication skills
- Accuracy and attention to detail
- Ability to prioritise, problem solve, be organised and efficient
- Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance
- Able to integrate within a team and to work on your own initiative
- Friendly and helpful approach

Please note, this role is working in a Birmingham City Centre sky scraper on Level 11, 12 and sometimes 20 therefore, you must be comfortable with heights.
- Equal opportunitiesOur approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.

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