Technical Assistant

3 weeks ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

Estates

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Permanent

Closing date: 10th March 2024

Travel may be required for this role

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Role Summary**

To support the delivery of an efficient, effective, and sustainable statutory maintenance service to the Estates Office operation, predominantly (but not exclusively) for Planned Maintenance, Gas Boilers, F Gas Management, Air Conditioning, Vapour Compression Chillers, PSSR (Pressure Systems), and associated mechanical assets.

This includes proactively planning and managing insurance and other statutory inspections and associated repairs through liaison with external companies, directly employed trade staff, colleagues and customers, ensuring statutory frequencies and targets are met and that this is accurately evidenced and recorded. Ensuring that all delivered services are based on identified and understood customer requirements and compliance with statutory requirements and industry best practice.

**Main Duties**
- Administer systems and processes in support of Statutory or Legal compliance, including the management of both electronic and hard copy information, condition reports, files, and databases, recording and planning the required activities in support.
- Implementing and maintaining systems, databases, and records to ensure a high level of compliance is achieved, regularly monitoring and reporting on exceptions to allow positive remedial actions to be taken by self and others.
- Ensuring the accuracy, availability, and visibility of information for independent review by third parties along with the associated dissemination of supporting information. Acting as a first point of contact to analyse and resolve problems with databases or other systems.
- Reviewing and validating both retained and received information including service records, certificates, or drawings, for accuracy, relevancy, and completeness, undertaking remedial measures where required.
- Supporting the day-to-day management of mechanical contracts and compliance areas.
- Organising inspection, removal, repair, servicing, assessment, or related activities.
- Having day-to-day responsibility for planning and supervising monitoring and inspection visits, including the
- Management & transfer of information to relevant databases. Ensuring priority risk assessments works are completed a timely manner.
- Keeping the maintenance software system up-to-date with all planned maintenance activities, and ensuring priority risk assessment are completed.
- Cross supporting other officers or technical staff to ensure the overall service provided by the team is continuous and seamless, typically but not limited to supporting statutory inspections.
- Assist in the procurement of work, contracts, or services in line with the Office’s financial, wider University or EU procurement guidelines; helping to ensure best value for money is achieved.
- To support life cycle costing techniques in the provision or specification of engineering solutions.
- Assisting in the review of cont

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