Executive Assistant, Ads Creative Trust,

6 months ago

London, United Kingdom Amazon Online UK Limited - D17 Full time

Experience in senior level leadership support
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Bachelor's degree
- Experience with end-to-end project management

Amazon Advertising is on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry. This role will support two directors and will require an individual with flexibility, strong business acumen, superior attention to detail, desire to learn, and a sense of humor.

This position requires high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements.

This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.

Key job responsibilities
- Managing fluid calendar requests, meeting invites, conference room logistics, and floor access
- Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
- Updating team organizational charts
- Managing workflows that require approvals
- Processing expense reports
- Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
- Acting as Space Administrator for the team, responsible for space planning, coordination and execution of office moves

About the team
Advertising Creative, Trust and Support (ACTS) engages directly with advertising customers worldwide, ranging from small sellers using performance-based ads who require education and support, to the largest brands investing in high-dollar, press-worthy experiences that deliver against their marketing objectives.

London, GBR
- Experience in a fast-paced, high-tech company

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