Administration Controller

4 weeks ago

Feltham, United Kingdom Simpson Judge Ltd Full time

Administration Controller
Hybrid (3 days in Office, 2 days WFH)
The UK Administration Controller is responsible for controlling and overseeing all file cost control accuracy from two perspective, vendor costs invoices and customer invoices.
**Main Contribution**
- To validate invoices against recorded tariffs and highlight key findings.
- To work with analyst to prepare a costing tool for key supplier accounts.
- To validate agent invoices against recorded tariffs.
- Follow and liaise with suppliers to resolve any raised queries.
- Provide finance with a summary of discrepancies detailing discrepancies identified and actions taken.
- Provide cost of sales accruals adjustment.
- Coordinate with Accounts Payable and Finance coordinator (India) to ensure prompt receipt of supplier invoices.
- Assist analyst in set up of cost validation tool.
- Improve and maintain clear, accurate and timely communication with group colleagues.
- Ad hoc duties, including project work, required by management to ensure all deadlines are met.
- Monitor and action customer invoice enquiries and respond in timely manner.
- Utilising in-house systems to check file cost control.
- Job file invoicing / billing (transfer all the information required for ensuring the accuracy of the billing process).
- Liaise with vendors for updates, cost, routing options etc.
- Coordinate with IATA in regards to CASS queries.
- Initiate and manage new cost control tactics and processes.
- Assist the reporting manager with any reasonable management requests.
- The list of duties is organic and can grow with the role and/or the business needs.

**Specific experience & knowledge required**
- Passenger and cargo airlines knowledge
- Active and passive temperature controlled solutions
- Shipping paperwork
- Cold chain logistics knowledge
- Clinical Trials logistics awareness
- Multimodal shipping awareness (air, road, sea, rail)

**Interpersonal skills ("Essentials")**
- Excellent organisational skills and an ability to prioritise and manage high workloads in
- challenging situations and meetings deadlines
- Ability to make considered and consistent decisions
- Fast and accurate data entry
- Ability to creatively solve problems
- Attention to detail
- High levels of energy, sound judgement and determination to achieve with a sense of urgency
- Team Player
- Ability to give and receive positive and constructive feedback
- Commercial acumen (customers/performance profitability )
- 2 years' experience in the logistics industry, previous pharma, healthcare, temperature controlled experience highly desired.
- Minimum GCSE standard in English and Maths (or equivalent) essential

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