Executive Assistant to The Director of Quality and

2 months ago


London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

We have a great opportunity for an Executive Assistant role working at a senior level to support the Director and Deputy Director of Quality and Assurance here at Guy’s and St. Thomas’ NHS Foundation Trust.

We are looking for a confident, professional, and ambitious individual to work closely them to provide excellent support to enable them to undertake their duties effectively and efficiently. This will include proactive diary management, preparing papers and taking accurate minutes as well as ensuring their days run smoothly by pre-empting issues and managing them. Attention to detail and high standards of work are essential.

The post holder will need to provide cover for the Quality and Assurance Office Manager during annual leave or other absence.

Full responsibilities can be found in the comprehensive job description.
- Provide comprehensive executive assistant and administrative support to the Trust Director of Quality & Assurance and Deputy Director with mínimal supervision, to achieve agreed goals to agreed timescales.

Co-ordination and planning of the activities of the Trust Director and Deputy Director, and resolving complex and conflicting commitments requiring resolution.
- Extensive accurate diary management, arranging meetings and appointments with both external and internal personnel, exercising judgement on priorities. This will include liaison with clinical and corporate departments across the Trust as well as government departments, Clinical Commissioning Groups and other health care related organisations.
- To ensure the Trust Director and Deputy Director are fully prepared for meetings with supporting paperwork and information, including drafting briefings where necessary.
- Receive and provide highly complex and sensitive information in a strictly confidential and professional manner, monitoring action to ensure completion is satisfactory.
- Dealing with and responding to all initial and routine enquiries from various sources, both internal and external.
- Drafting correspondence on behalf of the Trust Director and Deputy Director, including formal responses to both internal and external queries that require handling of sensitive information

As part of the Chief Medical Officer’s team the Directorate supports the Trust's delivery of quality improvement, quality assurance and risk management to improve safety for patients, visitors and staff.
The Directorate is lead by the Trust Director of Quality and Assurance. A team of technical and administrative professionals support the senior leadership team in the delivery of the
Directorate’s strategic agenda and operational programmes of work. The team’s key areas of work include the coordination of Trust wide accreditations, regulatory and legal compliance, Care Quality Commission registration, quality improvement through clinical governance and audit, managing claims and incidents, reducing clinical and non-clinical risk, and providing clinical legal services.

Full responsibilities can be found in the comprehensive job description.



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