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Office Administrator

4 weeks ago

Dunsinane Industrial Estate, United Kingdom Job Board Direct Full time

Office Administrator
Umicore Coating Services Ltd
Dundee
Umicore Coating Services are currently looking to recruit an Office Administrator to work at its thin-film optical coatings site based in Dundee.
This is a permanent full-time position in a well-established organisation that manufactures products of the highest quality that are supplied globally.
The Position
Reporting directly to the Trade & Compliance Manager, you will perform the following:

- Opening incoming mail and distributing accordingly
- Check and filing of purchase order acknowledgements received
- Supplier delivery notes - checking against PO and filing
- Supplier invoices - inputting on SAP
- Supplier statements - checking to ensure we have the invoices on SAP
- Checking invoices on weekly payment wizards
- Booking shipments with UPS and printing labels for boxes
- Checking/filing of proof-of-deliveries for shipments
- Input sales order on SAP
- Closing/filing sales orders
- Answering the door - receiving any deliveries and/or visitors
- Answer the telephone
- Photocopying/scanning
- Filing/archiving

The Person
Full training will be provided to the successful applicant but we are looking for the following attributes and skills:

- A proactive mindset and a flexible approach to work
- Computer literate and able to learn how to use SAP
- Can follow instructions and eager to perform to a high standard with good attention to detail
- Happy to work in an open office environment
- Basic Microsoft Office skills (Word, Excel)
- Comfortable working independently and as part of our team
- Wants to contribute to and benefit from a safe working environment

The Benefits
- 37.5 hour working week (Mon-Fri)
- Base salary commensurate with experience
- 28 day holiday allowance incl. bank holidays
- After 3-month probation period:

- Bonus: Eligible for performance related bonus scheme
- Pension: Up to 6% employee match

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