Contract Administrator

6 months ago

Telford, United Kingdom SBC Telford Full time

EPW1_

**JOB TITLE**: Contract Administrator

**LOCATION**: Telford

**REPORTS TO**: Senior Contract Manager

**HOURS**: 08:00 - 16:30 Monday to Thursday, 08:00 - 13:30 Friday, 37.5 hours per week

Job Purpose:
To act as the main admin for all Contract Controllers on supply only and supply & fit contracts.

Key Accountabilities:

- Printing of surveys, job number and update estimating for processing.
- Review I-Auditors to ascertain if installations are 100% complete to upload the documents or action adhoc customer parts orders (including FOC parts) and delivery arrangements.
- Update site sheet where skip exchanges/invoices are required. Liase with recycling company on collections and waste transfer notes to update site sheet for each contract.
- Batch jobs for manufacture in line with Contract Controllers programme.
- Weekly reports to be sent to external Site Managers and Contract Managers.
- Liaise, as necessary, with other Wrekin Windows departments to include Order Processing & Estimating Teams
- Producing quotations from our inhouse system and sending to customer for authorisation - updating survey bank accordingly.

Key Experiences:

- Experience within a similar role or administrative experience.
- Able to accurately input data on Access.
- Must be able to produce spreadsheets and manipulate data using simple formulae.
- Able to communicate at all levels with good negotiating skills. Confident in using the telephone.

Desirables Skills, Qualifications and Experience Required:

- Must be numerate
- Able to work through available information and provide recommendations / solutions to resolve issues
- Able to plan and prioritise own workload to ensure all deadlines are met.Organise information received to ensure efficient and accurate response
- A general knowledge of the replacement window industry would be useful although not essential
- A basic understanding of contractual obligations would be useful although not essential

Personal Attributes:

- Action orientated - Able to deal with problems in appropriate timescales
- Driven by results - Decisive, confident addressing problems and opportunities, challenging activities to improve performance, demonstrate willingness to challenge accepted methods and standards
- Effective communication - Clear concise written and spoken, ability at all levels, customer, supplier and internal
- High Standards - demonstrating a motivation to improve standards and thereby making a real difference, challenging inadequate solutions
- Integrity and trust - demonstrating a sense of commitment to openness, honesty, loyalty and high standards in undertaking the role

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