J Mac Group Office Administrator

3 weeks ago


StocktononTees, United Kingdom J Mac Safety Systems Limited Full time

**J Mac Group Office Administrator**

**Role and Responsibilities**

Full-time. Days of work Monday to Friday Hours of work: 08:30 to 16:30 (half hour lunch)

JMAC are proud of our Organisational heritage and culture - the role of Office Administrator above all else is to contribute to our culture, provide fantastic support and service and support our business to thrive.

**Safety Systems / Scaffolding Operations**
- Auditing Job Sheet Returns
- Booking in jobs and allocating to Contracts Managers
- Chasing company formal legal documents i.e. handover / dismantle certificates
- Generating wage lists based on operational performance of the scaffolding/safety teams
- Co - ordinate and maintain records for staff, telephones and Company Assets.

**Management Support**
- To support Contracts Managers and Operational teams on a daily basis
- Work closely with the Operations and Office Supervisors and Management team
- Monitor monthly targets for operations within the Business.
- Schedule and coordinate meetings, appointments and travel arrangements for managers and Directors.

**System Maintenance**
- Maintain various Operational Systems
- Data input and reporting, Commercial support.
- Use initiative to identify improvements in existing Systems and processes
- Work as part of Project teams to successfully implement new systems

**Administrative Duties**
- Resolve administrative problems and enquiries
- Prepare written responses to enquiries
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
- Clerical duties including photocopying and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Maintain office supply inventories
- Co - ordinate maintenance of office equipment
- Open, sort and distribute incoming correspondence

**Reporting**
- Monitoring Operational effectiveness and financial data.
- Monitor internal operational reports and assist with weekly / monthly financial reports
- Handle requests for information, data and reports

**Skills & Competencies**
- Strong Administrative capabilities
- Capability to maintain and improve systems and procedures
- Effective Communicator: Verbal, written and body language
- Accurate
- Team-player
- Strong written and verbal reporting skills
- Positive outlook
- Great Customer Service Skills
- Problem Solving ability

**Salary**: £19,000.00-£24,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Adminstration: 2 years (required)

Work Location: One location

Reference ID: SCAFFAD



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