Project Services Co-ordinator
3 days ago
An exciting opportunity to join our client, a growing IT company on the outskirts of Cardiff in their Project team.
The role requires;
- To assist the project service managers to plan and manage the resources for client projects. To assist and deputise for the senior project services co-ordinator in leading the administration team
**Main Tasks and Objectives**
To plan cabling and equipment installations at customer sites in conjunction with project service managers to ensure full functionality of projects.
To co-ordinate site meetings throughout the project.
To maintain and update the Company's system with the project services data to ensure it is accurate at all times.
To maintain and update project calendar to ensure an accurate and current picture of projects is available at all times.
To maintain the project log, to keep active schedules accurate and liaise with 3rd parties if schedules change.
Support the PSMs in controlling the budget of a project based on information provided and scope of work.
Liaise with customers to ensure open communication channels, keeping customers informed and ensure their needs are met. To be the key point of contact when the PSM is absent on any particular project.
To plan, allocate and control project resources i.e. sub-contractors, suppliers etc. and highlight any issues to the PSMs.
Be the point of contact for sub-contract engineers in conjunction with third parties. Includes ensuring technical support and training, management of invoices and dealing with 'no shows'.
To purchase all necessary equipment and arrange delivery to site.
To ensure sub-contract engineers adhere to company health and safety procedures and raise any concerns to PSM or sub-contract company as applicable.
To be responsible for the completion of all necessary documentation throughout the project until its closure.
To collect completed reports from 3rd party suppliers and return to customer within agreed timescale.
To liaise with PSMs on any issues that occur and help to resolve issues to conclusion to the satisfaction of the customer.
To assist the senior project services co-ordinator in leading the project services administration and co-ordination team and to deputise in the senior co-ordinator's absence.
To assist, if appropriate, in performance management and disciplinary issues.
To assist the senior project services co-ordinator in ensuring that the health, safety and welfare of the team is maintained on a day to day basis.
Any other duties as assigned by the senior project service co-ordinator or the PSMs in meeting the department requirements.
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