Project Support Coordinator

7 months ago

Salford, United Kingdom Thermatic Group Full time

We are looking for a **Project Support Coordinator** to join the Projects at Thermatic Technical FM.

As a Thermatic Project Coordinator you are a member of the Projects team. The Projects team’s main aim is to deliver Thermatic planned projects to clients as effectively, efficiently, and safely as possible. As a Project Coordinator you will support this purpose by assisting the Project Managers and Engineers with project planning, coordination, and administrative tasks.

**The Benefits**:

- 33 days holiday (inc bank holidays) + a day off on your Birthday
- Auto-enrolment Pension
- Extensive Healthcare & Wellbeing provisions including:

- Private Medical Insurance (no excess)
- Dental & Optical cash back scheme
- Employee Assistance Programme
- Access to virtual GP support
- Health discounts
- Access to annual health screening
- Enhanced Family Leave policies
- Free parking
- Company events
- Gym facilities onsite
- Referral bonus
- Employee of the Month awards
- Long Service Awards

**Hours & Location of Work**:
**Main location** - Thermatic Head Office, Salford. Opportunities to work remotely will be available.

**Regular hours of work** - Monday to Friday, 8am to 5pm - 40 hour working week

**Skills, Experience & Qualifications**:
**Essential**:

- Experience in coordinating teams and activities within a similar function
- Strong customer service and interpersonal skills to deal with different customers and departments within the business
- Confident data analysis and interpretation skills
- High commercial awareness
- Ability to understand technical information
- Multitasking and time management skills to manage multiple customers and tasks at the same time
- Attention to detail and strong organisational skills
- Communicating clearly to colleagues at all levels
- High level of IT literacy and familiarity with MS Office tools

**Desirable**:

- Experience as a Project Coordinator, setting up and managing projects within construction, FM, or Engineering sector
- Operating compliant procurement processes
- Project Management experience

**Responsibilities include**:

- **Assist installation teams in the planning and procurement stages of Thermatic projects**:

- Liaise with the design team and Project Managers to determine the scope, sequencing, specifications and coordination of works in line with company and customer expectations
- Liaise with third party suppliers and subcontractors, including logistics partners, to ensure clear communication with clients throughout
- Managing Job Logic system to work with Project Managers to ensure clarity and quantity of entries
- Provide support to Project Managers and Engineers to ensure the smooth delivery of planned projects
- Manage hired equipment required for planned projects
- Understand the project and engineer allocation schedules and managing to ensure appropriate labour allocation including the arrangement of night works with engineers, contractors, and the client
- Coordinate and record Project team huddles and meetings, ensuring that information is collected and recorded accurately and distributed to the correct persons
- Retain ownership for data and information storage within the TTFM workspace. Create organised project folders and ensure that information is stored accurately and within easy reach of the project team
- **Operate with a high level of customer service at all times throughout the life cycle of a project**:

- Be a central point of contact to support Project Managers while on site surveys
- **Analyse project KPI’s and produce reports for Project Director**:

- Review and manage the supply chain and subcontractors to ensure up to date with compliance and project requirements
- Manage on hire and off hire of hired equipment reporting to reduce cost to overhead and mitigate any unnecessary costs
- **Control point for Risk Assessments Method Statements prior to approval, including reviewing subcontractors**:

- Work with Project Managers to build Operation & Maintenance manuals for installation equipment
- **Be the central point of contact for Project Managers and Engineers to liaise with.**:

- Collate timesheets from engineers ensuring hours are allocated accurately, then liaise with payroll for processing

**Our People**

We’re a business built on people and it’s the people that make us different from other companies. If you believe your skills and experience can bring value to this role then we'd love to hear from you.

We’re a diverse group and encourage our people to be independent thinkers and collaborative doers to create a supportive culture full of passion.

We provide opportunities for growth and development across our organisation through apprenticeships, professional qualifications, management training, and on the job learning. As a business that is continually growing, we’re looking to attract the best talent in the industry to grow our workforce and join our combined efforts towards our goals.

Thermatic Group is a

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