Governance Officer Apprentice

2 weeks ago

London, United Kingdom Institute of Workplace and Facilities Management (IWFM) Full time

**Role Details**

Role Title: Governance Officer Apprentice

Department: Governance

Reports to: Director of Finance and Company Secretary

Direct reports: n/a

**Vision and Mission**

**Vision**

As the pioneering workplace and facilities management body, our vision is one where
every workplace delivers. To be the trusted voice of a distinct profession recognised for
its ability to enable people to transform organisations and their performance.

**Mission**

We empower and enable workplace and facilities professionals to expand their
potential and have rewarding, impactful careers. We are a business enabler. Together
we optimise the profession’s impact.

**The company has a strong culture based on our values
- Confident and Bold
- Human and Inspiring
- Knowledgeable and InSync
- Active and Energetic

**Social Value**

We are a Disability Confident employer, Investor in People accredited and Living Wage
employer. We offer charity days along with paid for social events and make efforts to
reduce our impact on the planet.

Our strategic objectives are:
1. Develop the profession
2. Build a community - engaged, active and aligned
3. Demonstrate the impact of the profession
4. Enhance recognition of the profession
5. Build capability to enable growth

We deliver value and impact to our membership. We are a team of 40 with over 200
volunteers and place immense value on diversity within our organisation.

**Purpose of Role
**We want a Governance Officer to:

- Create accurate documentation (fanatically so) which is delivered on time, to

the highest standards reflecting exceptional organisation skills.
- Deliver outstanding stakeholder engagement and understand the complex

interrelatedness of the Board and its relevant committees all on an ongoing
daily basis.
- Be diligent about compliance and risk.
- Speak up, to be responsible and to take ownership by adopting daily, weekly,

monthly programmes which adhere to the annual governance plan utilising and
embracing technology to improve processes.
This role will provide excellent service to the Executive, the Board and its supporting
governance works in a multi-faceted organisation while providing a real contribution to
the corporate governance of the IWFM. The role will support the Executive team on a
variety of governance matters while undertaking formal apprenticeship learning
through our chosen provider.

The apprenticeship programme will provide you with a fully funded professional
qualification (Governance Officer, level 4) and an opportunity to develop a range of
skills. This is a 2 year fixed term contract to support this apprenticeship.

**Key Accountabilities
**Responsibilities**:

- Assist with drafting key corporate documentation such as Board resolutions,

meeting notices, annual general meeting papers
- Assist with the organising and management of Board and Board committee

meetings whether face to face or virtual or hybrid
- Ensure all papers are produced in a timely manner to the highest standards

and made available to all attendees
- Minute-writing at Board and Board Committee meetings and follow up on

actions
- Collaborate with colleagues by participating in the transformation team,

which is a cross-functional group, identifying matters which impact corporate
governance
- Assist with collating corporate information

Assist with corporate statutory filings in the UK
- Maintain and update records to ensure filing deadlines are met

**Essential skills**:

- A very high level of attention to detail and accuracy. ‘Proud to put your
- name to your work’ approach- Excellent verbal and written communication skills
- Excellent time management
- Ability to prioritise workload and to manage and meet competing deadlines
- Ability to communicate effectively with a wide range of stakeholders both
- internal and external- Adopt a flexible approach to working which suits the business needs (e.g., in
- cross-functional teams, independent working)- Absolute integrity and discretion when handling confidential information
- Technology skills across various packages including Microsoft 365

**Desirable skills**:

- Experience of Diligent Risk platform or other governance platforms
- Excellent numeracy, analytical and problem-solving skills

**What we look for - Eligibility, background, skills, aptitude**
- You must have achieved Level 2 in English and Maths (equivalent to GCSE

grade 9-4/A*-C)
- To comply with the apprenticeship eligibility rules, at the start of the

apprenticeship you must be aged 18 or over, living in England, and not in full
time education and have the right to work in the UK.
- A strong commitment towards successfully completing the Level 4

Governance Officer Apprenticeship (minimum 18 months - 24 months on
programme).
- Willingness to learn and to take on new responsibilities and tasks.
- The personality and flexibility to operate successfully in a remote working

environment but with the need to travel to attend meetings on an ad hoc

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