Document Production Specialist

2 months ago

Leeds, United Kingdom Hollis Global Full time

**Salary**: £Competitive

**Location**: Leeds

**Contract Type**: Permanent

**The Vacancy**

Our document production team are advanced in template, letter, and report production, experts at what they do. If you have basic IT skills in Word, Excel and would like to specialise in document production, then we want to hear from you.

The role of a document production specialist is to support the full lifecycle of document and report creation. This includes presentations and graphics (in liaison with BD), you will take responsibility producing documents to a high standard and within agreed SLAs.

This role would require someone to be in the office 3-4 days out of the 5.

**The key responsibilities for the role**:

- Produce all client documents and reports to a high standard.
- Create and amend documents from mark ups.
- Produce all documents using Hollis house style and ensure they are formatted correctly.
- Troubleshoot problem documents.
- Manage any changes to house style (rebranding etc).
- Proof reading documents for quality.
- Manage the Lifecyle of document production through to delivery.
- Creation and ongoing maintenance of document templates.
- Ensure the appropriate use of version control.
- Ensure all documents are saved into the DMS.
- Produce reports according to the service standards.
- Ad hoc tasks may be delegated by Service Co-Ordinators/PAs.
- Provide support to all operational teams including CV production, Presentations, Visio, HR templates, BD, DT.
- Support the wider support team with ongoing recommendations for improvements to the service offering.
- Support Digital Transformation with testing Office upgrades, Template solutions.

**Skills & Experience required**:

- Previous experience within a similar professional services role, ideally within the same industry.
- Advanced Office 365 particularly Microsoft Word, Excel and PowerPoint.
- Excellent communication skills and attention to detail.
- Experience working with a document management system (SharePoint would be beneficial).
- Experience using dictation and workflow tools.
- Friendly and approachable.
- Excellent client service skills.
- Ability to work to deadlines and meet KPIs for document turnaround.
- Strong organisational skills and ability to multi-task under pressure.
- Fast and accurate typing skills.

TeamHollis

**The Company**

Hollis is a leading international, independent real estate consultancy. We work with owners, occupiers, developers and funders, across both private and public sectors, to help them get more out of their real estate, at every stage of the property life cycle.

We’re a multi-skilled team of surveyors, engineers, technical specialists, ESG consultants and project managers operating across the UK, Ireland, Germany, Spain and The Netherlands. We have a unique way of working and believe that people do things better by doing them together. We aim to do the right thing, be clear, transparent and find some fun along the way.

**Why join us?**

We are hardworking, progressive, successful and fun. We’re independently-owned and independently-minded, not afraid to give honest advice or to be ourselves. We aim to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals.

We offer a highly attractive salary and a generous benefits package including:

- Life assurance and private medical insurance
- Season ticket loan
- 5% Employer pension contribution
- 25 days of holiday and an extra day off on your birthday
- Cycle to work scheme, retail vouchers, gym discounts and more
- EV car scheme
- Longevity awards

Hollis operates a hybrid-working policy giving employees the opportunity to work between their home and our offices, where their job allows it. In addition, employees are encouraged to request flexible working hours when needed and we work hard to accommodate where we can.

We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues. We also give back and take part in numerous charity events all over the country throughout the year.

**We're Inclusive**

Together we welcome, we embrace, and we celebrate our differences. Our aim is to provide a diverse and inclusive workplace which supports and cares for all our employees, including those from underrepresented or non-dominant groups. We’re focused on a culture of inclusion; where all barriers including prejudice are removed from our working environment; and where all our people are empowered to be the best they can be.

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