Administrative Officer

2 weeks ago

Theale, United Kingdom Reed Secure Full time

**Our mission is simpleto help the world Love Mondays.**

Every week, thousands of people across the UK start a new job - and it’s our job to help them get there.

REED is a specialist provider of permanent, contract, temporary and outsourced recruitment solutions

We are recruiting for an experienced Administrative Officer to join a police team based in the Theale area of West Berkshire.

**The overall purpose of the role is to**: Provide a comprehensive and flexible administrative support and confidential secretarial services to the to a police team with specific assistance given to its Senior Leadership Team

**The areas of accountability include**:

- Organising and minuting meetings for allocated leads, preparing files and other papers
- Preparing and facilitating presentations for allocated leads for workshops, etc and their associated administration
- Provide an efficient and effective support service to the SLT Leads often of a highly confidential nature, arranging appointments and meetings ensuring leads are appropriately prepared for each. This will involve booking venues, liaising with attendees,distribution of papers, booking travel and accommodation as appropriate, preparing agendas and additional information and ensuring this is done in a timely and appropriate manner
- Management of the SLT Leads diaries and Inboxes where required, drafting and typing correspondence as directed.
- Point of contact for managing requisition, ordering and facilitating deliveries, etc.
- Sign posting officers and staff to various systems to order hire cars, claim expenses, etc.

**You will have**:

- Good standard of education, excellent literacy and numeracy skills, with good communication and technical skills at all levels (e.g. NVQ Level 1 in Administration/Customer Services, equivalent or proven experience in a similar environment).
- Proven interpersonal skills and the ability to promote professional working relationships with personnel at all levels. This skill will have been developed in a demanding office environment where they will have regularly demonstrated discretion, tact anddiplomacy, multi-tasking, enthusiasm, initiative, and flexibility.
- Proven ability to work to deadlines, handle diverse information, manage a substantial workload and solve problems with minimum supervision.
- IT literate with experience in MS Applications; proven ability to manipulate data from a variety of sources and databases and willing to learn new technology, databases and systems.
- Must have capability to travel to different locations across the Regionally / Nationally and undertake all assignments in a timely manner, being available to work flexibly, some evenings and weekends, where required.

This is a temporary role, working on a full-time basis for an initial 3 - 6 months paying **£13.87 per hour PAYE** with potential for the role to become permanent.

18% of the business is owned by the Reed Foundation, which supports good causes around the world. Set up by Sir Alec Reed in 1985, it’s the driving force behind all of REED’s philanthropic activities.

The Foundation provides funding for a number of charities, channelled via the Big Give, the online donation platform that allows donors to discover and donate to projects of interest

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