Administrative Officer

3 weeks ago

Kingston upon Hull, United Kingdom Ministry of Justice Full time

**Administrative Officer - Kingston Upon Hull Combined Court Centre - 70381**
**£21,775**
**Kingston-upon-Hull**:
New recruits to the Civil Service joining MoJ are expected to join at the band minimum.

Existing Civil Servants moving at the same grade will retain their existing remuneration package.

**Background**

Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within HM Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS embraces Lean principles and continuous improvement techniques to provide high standards of customer service

**The key purpose of the role**

Administrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually seek to improve, within a framework of systems and processes (SOPS). Problem solving is carried out by reference to lean techniques (e.g. problem solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader or supervisor. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.

Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.

Working as part of a flexible team, the postholder will be expected to undertake a range of the functions and responsibilities specified. It is not intended that each post will be responsible for the full range of duties.

**Key responsibilities**

**Administration**
- Preparing papers and files for court, tribunals, hearings and meetings.
- Producing court/tribunal documents.
- General photocopying and filing.
- Creating and updating records on in-house computer system and data input.
- Post opening and dispatch.
- Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
- Preparing meeting agenda, joining instructions, handouts etc.

**Drafting**
- Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

**Operations**
- Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
- Assisting court users, supporting listing and rota management, checking files
- Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
- Handling counter (face to face), written and telephone enquiries.
- To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
- To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
- To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles

**Processing casework**
- Including standard documentation and information, court orders, claims, fines and fees, legal aid
- Resulting courts accurately, interpreting accurately the information required on a court file
- To work to workload targets in terms of throughput and accuracy

**Checking and verifying**
- Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
- Ensuring compliance and administration documentation meet quality standards.
- Role holders may be required to cross check and validate work completed by colleagues.

**Collecting and assembling information**
- For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
- Work may require interpretation of source materials, preparation of bundles, chasing.
- Role holders will need to modify and adjust information and make decisions to allow work to be completed.
- Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

**Undertaking calculations**
- Produce basic statistical analysis reports and where required, process financial information.
- Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
- Spending limited sums of money on behalf of an office or unit.
- Calculate the anticipated numbe

  • Office Administrator

    2 weeks ago

    Kingston upon Hull, United Kingdom Steve Ball Recruitment Ltd Full time

    **OFFICE ADMINISTRATOR** **POSITION**:Office Administrator **LOCATION**:Hull **SALARY**:UP TO£27,000 + 28 DAYS HOLIDAY PLUS BANK HOLIDAYS + GROUP SHARE SCHEME **THE ROLE**:Our client are currently recruiting for an Office Administrator to join their team on a full time permanent basis. The successful Office Administrator will be reporting to the Office...

  • Office Administrator

    2 weeks ago

    Kingston upon Hull, United Kingdom Joseph Ash Full time

    Premier Galvanizing in Hull are currently looking for an experience Office Administrator to join our team and support the site with the day to day running of the office. You will be working within our established administration team as well as with other departments within the division and remotely with Head Office to assist in administrative duties and...

  • Office Administrator

    3 weeks ago

    Kingston upon Hull, United Kingdom Gi Group Full time

    **Full Time**: **Permanent**: I am seeking 2 x Office Administrators with Sage in the Hull area. There are two positions available, one is a a 12 month temporary role and the other is a permanent contract. Both positions are an immediate start. General duties will be dealing with order processing, customer queries and liaising with internal teams. Previous...

  • Office Administrator

    3 weeks ago

    Kingston upon Hull, United Kingdom Kingspan Access Floors Full time

    **Company Overview**: Kingspan Data & Flooring is part of the Kingspan Group PLC and comprises of manufacturing locations in UK, Ireland, Germany and Belgium, servicing markets across Europe & Middle East. Kingspan Data & Flooring Technology originated in the traditional commercial office sector for raised access flooring and, more recently, are supporting...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom Summit Selection Full time

    **Office Administrator - Maternity Cover** **£22,600 per annum** **Days - Hull HU9** Summit Selection are looking for an experienced Office Administrator for an immediate start in the Hedon Road area of Hull. **Working hours** - 8:30AM - 4:30PM Monday to Thursday with a 4:00PM finish on Friday. **It is essential that you have experience using SAGE...

  • Office Administrator

    2 weeks ago

    Kingston upon Hull, United Kingdom Eco Brite Cleaning Services Ltd Full time

    Eco Brite Cleaning Services offer commercial cleaning across Hull, Beverley, Grimsby, Scunthorpe and Brigg. Our client base is wide and varied, from schools, medical centres and offices, to factories and hospitality. We have an opportunity for an experienced administrator at our office in Hull. The Role: - Update HR and H&S records using MS Office -...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom The Drain Company (Hull) Limited Full time

    Experienced office Co-ordinator urgently required for a busy office. Role includes but not limited to: - Working in a busy office environment - Allocating jobs to engineers - Troubleshooting issues - Speaking to customers/engineers - Arranging materials and tools - Problem solving - Good IT skills - Working as a team 20 days A/L + Bank holidays. **Job...

  • Office Administrator

    3 weeks ago

    Kingston upon Hull, United Kingdom The Alcohol and Drug Service Full time

    The Alcohol & Drug Service (ADS) are a registered charity who have been transforming the lives of people affected by drugs and alcohol misuse for over 35 years. Having just invested in a world class cloud-based platform we are looking for someone to support us to make the best use of all the elements it provides. This exciting post will support the...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom James Ray Recruitment Full time

    Due to growth and development our Hull based client are seeking a Business Administrator. You will be joining their dedicated, hardworking and friendly office team to take on a wide variety of administrative tasks. You will work with their Office Manager and will be an adaptable and organised person with the ability to work well under pressure and have the...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom Sodexo Full time

    Job Introduction We are looking for an **Office **Administrator** to join Sodexo in **(Hull - HU3 2BN)!**We are seeking a detail orientated and organised individual to join us at our prestigious corporate site! You will be the heartbeat to keeping our team operating with precision and flawless efficiency! **What you’ll do**: - Provide administrative...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom H&P Freightways LTD Full time

    Administrative staff required for Traffic Office Eventually the role will develop into dealing with rate requests and costings before invoicing out for our haulage services. You must be able to work in a fast paced office environment. **Job Types**: Full-time, Permanent **Salary**: £22,000.00-£24,000.00 per year **Benefits**: - Company pension -...

  • Administration Officer

    2 weeks ago

    Kingston upon Hull, United Kingdom Brook Street Full time

    **Admin Officer** Location: Hull **Job Type**: Temporary Sector: Public Sector Pay: £11.28 Hours: 37 hours a week Brook Street are currently seeking to find someone who can join a **very reputable public sector client **in the Hull area. You will be a vital asset to the client to aid in the day to day running and completion of administration...

  • Senior Administration Officer

    7 months ago

    Kingston upon Hull, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - Yorkshire and the Humber City/Town 1 - Kingston-upon-Hull Building/Site 1 - NPS BARCLAYS HOUSE HULL, HU1 1RN Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 3 National Post Type 1 - Permanent Working Pattern 1 - Full Time, Part...

  • Trainee Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom HG Offsite Solutions - Modular Bathroom Manufacturer, part of HG Construction Group Full time

    Skills: - Knowledge of basic office principles - Excellent attention to detail and organisational skills - Ability to prioritise tasks and meet deadlines - Strong communication skills, both written and verbal - Proficient in Microsoft Office Suite, particularly Excel Job Title: Trainee Office Administrator **Duties**: - Filing - Answering the telephone -...

  • Office Administrator/receptionist

    8 months ago

    Kingston upon Hull, United Kingdom HG Offsite Solutions - Modular Bathroom Manufacturer, part of HG Construction Group Full time

    Skills: - Knowledge of basic office principles - Excellent attention to detail and organisational skills - Ability to prioritise tasks and meet deadlines - Strong communication skills, both written and verbal - Proficient in Microsoft Office Suite, particularly Excel Job Title: Office Administrator **Duties**: - Filing - Answering the telephone - Process...

  • Administration Officer

    2 weeks ago

    Kingston upon Hull, United Kingdom Humber Teaching NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Band 4 Administration Officer to join the Humber, Coast and Vale Specialised Mental Health, Learning Disability and Autism Provider Collaborative. The post is in the team responsible for supporting the planning and quality of services - the Collaborative Planning and Quality Team (CPaQT), which was formerly known as...

  • Office Administrative Assistant

    7 months ago

    Kingston upon Hull, United Kingdom Luxury Chalets Limited Full time

    Luxury chalets is a leading mobile home manufacturer and due to company growth are looking for an administrative assistant/office administrator to join our team, on a permanent basis working around 20-25 per week. start time and finish time are negotiable. The main tasks for this role are as follows: - Perform general clerical duties, including but not...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom Amy Gray Wealth Management Full time

    An excellent opportunity has arisen for a professional Administrator to join this friendly and proactive St. James’s Place Partner Practice, who specialise in meeting the financial needs of Professionals, Private Clients, Business Owners, and Retirees. You will be an integral part of a small team managing the business generated using your administrative...

  • Senior Administration Officer

    7 months ago

    Kingston upon Hull, United Kingdom Ministry of Justice Full time

    **Senior Administration Officer - Yorkshire & the Humber - Hull - 77648** **£23,637 - £29,046** **Kingston-upon-Hull**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the...

  • Office Administrator

    7 months ago

    Kingston upon Hull, United Kingdom The Drain Company (Hull) Limited Full time

    '''Overview: **Duties**: Office coordinator required for the following job role: - Answering calls - Planning and organising staff - Ensuring daily planner is up-to-date Must be able to work in a busy fast paced work environment and work under pressure. Wage to be negotiated with experience. This is a full-time position offering competitive compensation....