Event Co-ordinator
2 months ago
**JOB DESCRIPTION**
**Position**:Event Coordinator
**Location**:New York / Hybrid
**Reporting to**:Head of Events
**Contract Type**:Permanent
**Hours**:Full time - Monday to Friday.
SAE Media Group is a highly professional, world leading business that specialises in the production of
B2B Conferences. Part of the SAE International, we research, create, and deliver events in the
Defence, Security, Energy, Utilities and Pharmaceutical sectors.
Following the success of the last 15 months and specifically of our US based events, currently produced
and sold by our team in London, we’re opening a branch in NYC. This is an exciting opportunity and a
critical role to ensure continuous growth of our business.
**SAE MG Company Mission Statement**
Connecting global communities with focused networking conferences, we provide our customers with
solutions through industry knowledge and collaboration
**Core Values**
- Entrepreneurial Mindset
- Customer Needs Front of Mind
- Solutions Focused Through Collaboration
- Excellence in Communication
- Empowerment Through Trust
- A Kind and Supportive Culture
**Key Tasks**
- Responsible for ownership, accountability, and reporting for all logístical elements of the
allocated events.
- Maintain strong professional relationships with speakers, sponsors, and delegates.
- Build Function sheets, BEO’s and floorplans.
- Process invoices to ensure prompt payment and facilitation of post-event.
- Post-event, measuring success against outlined objectives and providing recommendations.
- Budget control of events and finding saving opportunities
- Management of full venue sourcing to include:
- Book suitable venues to hold the capacity of attendees.
o Build cost comparisons and present these to Management.
- Oversee Senior Event Manager venue sourcing.
- Negotiate with venues.
- Establishing strong relationships with venues and lead venue site visits
The company reserves the right to review and update the profile to reflect the changing needs of the
business. However, any significant changes will be discussed in consultation with you.
**Essential Skills, Traits and Qualifications
- Previous experience in project managing and running multiple events, in preparation, on-site
and logístically.
- Ability to build strong relationships with team, venues, and suppliers.
- Exemplary attention to detail.
- Proven ability to handle challenging environments, individuals, and unforeseen
circumstances.
- Have coaching and mentoring skills to support Senior Events Executives on sourcing and
negotiation.
- Developed managerial skills and interpersonal skills.
- Understanding of business KPI’s and aligning these to individual performance.
- A commercial outlook on industry, being actively aware of opportunities to grow revenue
based on the venue opportunities.
- Proven ability to present costs and savings to management.
- Ability to schedule direct site visits with new potential venues.
- Proficient negotiation and persuasion skills.
**What is offered**
In addition to the salary, there is an excellent benefits package that includes:
**Standard benefits for all full-time employees**
Vacation Days 10 days
Floating holidays 5 days
Personal days 2 days
Sick days 5 days
Parental Leave 8 weeks
Days of caring 2 days
Disability - long
- and short-term cover Life Insurance
Medical Reward Programme Wellness Coaching
Healthjoy benefits navigator Business travel and accident insurance
EAP Access to financial planning (advisor)
**Optional Extras**
Medical cover (3 options available)
Truescripts/Vision/Dental/Cancer Guardian
401K - Pension
Health savings account
Flexible spending account
Section 529 Education savings programme
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