Executive Assistant

2 weeks ago


Newbridge, United Kingdom Davidson and Robertson Full time

**Job Title**: Executive Assistant

**Department**: Business Services

**Reports to**: CEO

**Responsibilities**:

- Manage sensitive matters with a high level of confidentiality and discretion.
- Managing and oversight of projects, producing timelines and follow up with team members.
- Coordinate key operational activities and projects across the business.
- Undertake research, analysing problems, compiling data and preparing reports.
- Facilitate internal communications, for example, draft and prepare correspondence for internal announcements, distribute information and schedule events and presentations.
- Organise, schedule, attend meetings, book meeting room/venue, organise refreshments, technology requirements based on participants needs, prepare meeting agendas, papers, information and board packs, perform research for meetings, and preparing minutes and ensure actions are completed.
- Ensure the CEO is fully prepared and briefed prior to attendance at internal and external meetings.
- Welcome guests by greeting them, in person or remotely.
- Prepare and deliver monthly, quarterly and annual reports.
- Provide support to marketing and business development activities.
- Plan and organise company events.
- Taking initiative to resolve problems within policies and guidelines.
- Organise travel.
- Maintain a diary of meetings and events.
- Answering general questions as necessary, filtering routine matters to appropriate parties, and follow up to ensure appropriate action.

**Job Specification**:

- Previous experience in a similar position essential
- Business related degree desirable but not essential
- Intermediate/advanced experience in MS Word, Excel, PowerPoint and Outlook skills
- Experience working in a professional services environment desirable but not essential
- Business understanding - has a strong business sense
- Commitment to excellence - performs duties at the highest level possible on a consistent basis
- Confidential with ability and temperament to work with sensitive information
- Service focus - a self-starter with initiative who will go above and beyond to get the job done
- Excellent verbal and written communication skills - able to interact with people of all levels in a confident, professional manner
- Highly organised, ability to prioritise tasks and excellent attention to detail
- A team player who is willing to work collaboratively, as well as independently
- Ability to build and manage relationships internally and externally with third parties
- Ability to turn your hand to complex matters as well as more mundane tasks
- Ability to remain calm under pressure
- Positive ‘can do’ attitude
- Creative problem-solving abilities
- Flexible approach.

**Job Types**: Full-time, Part-time

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person



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