Ea to Chief HR Officer

2 months ago

London, United Kingdom Page Personnel Secretarial & Business Support Full time

Page Personnel is recruiting an EA to Chief HR Officer for a well known brand based in the west end.

**Client Details**

They are a well known international brand employing circa 28,000 worldwide. They are a really professional and fast paced company but creative and very, very supportive.

**Description**
- Complex and significant international diary management for the CHRO, including co-ordination of key Exec meeting agendas and liaison with Exec PA's on Board matters
- Organise travel itineraries and in-market visits ensuring the best use of the CHRO's time.
- Coordinate key Executive meetings and events. Circulate pre-read in a timely manner, supervising responses and following up on actions.
- Ensure effective and efficient fluid communication is maintained with Executive members to ensure appropriate co-ordination.
- Screen telephone calls, dealing with all routine queries and using initiative and judgement to seek appropriate responses for non-routine issues.
- Ensure all Purchase Orders and invoices are completed in a timely, accurate and compliant manner
- Timely management of expenses via Concur, ensuring a thorough filing and reference system is in place
- Proactively handle electronic and hard copy filing.
- Work as part of the Executive Assistant team, providing support and assistance where required.
- Support of the CHRO on presentation materials, paperwork and management for Board meetings
- Supporting the CHRO with any high-level recruitment and ensure that all briefing meetings are scheduled, and any confidential documents are brought to their attention quickly so that any follow on action can be taken to ensure a swift process.
- Ensuring that key internal meetings are scheduled in the diary e.g. monthly Staff meetings, and regular call-overs with key Exec members
- Following up on any actions that came out of the meetings and ensuring that they are completed within the requested time line
- Provide logistics support for all meetings whether they are face-to-face or virtual, onsite or offsite.

**Profile**

You will:

- Ideally have supported as an EA within HR
- Have to have worked as an EA for a large international brand supporting at Exec/ C-suite level
- Be incredibly organised and able to work at a fast pace
- Understand that this role requires someone who is highly discreet

**Job Offer

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