Business Support

4 days ago

Brentford, United Kingdom SEGA European Head Office Full time

BUSINESS SUPPORT & TRAVEL CO-ORDINATOR
**FACILITIES DEPARTMENT**
**BASED AT SEGA HQ IN BRENTFORD**
**CORPORATE OFFICE MANAGER**
**A BIT ABOUT SEGA**

SEGA is one of the leading interactive entertainment companies in the world, with our European HQ based in West London and our five world-class development studios spanning the UK, France and Canada. Known for quality and creativity above all else, our studios include Sports Interactive, Amplitude Studios, The Creative Assembly and Relic Entertainment.

At the heart of SEGA is our publishing team based at our European HQ, where we help the studios bring their creative vision to life. Here we have a talented team of Tech gurus, Sales extraordinaires, Marketing & PR wizards, QA champions and more.

Together, we drive the continued success and evolution of our Western business.
**WORKING THE SEGA WAY**

We believe that making the best games relies on having the best people, so we like to look after ours. We enjoy a jam-packed social calendar, super cool offices and top-notch events that everyone gets involved with.

Fitness buff? Get involved in our weekly boxing classes, or maybe even stretch the limbs with a game of ping pong. Foodie? Why not take advantage of Ice-cream Wednesdays or our fresh fruit every day? Need to find your zen? We’ve got you covered with weekly yoga classes as well as in-house massage therapy (who doesn’t love that?). But that’s only the beginning - we have a gaming area complete with retro arcade games and consoles as well as all the latest stuff, a video games library and flexible working hours to ensure everyone gets to have a life outside of the office We also hold regular lunch & learn sessions, product launch parties, company updates at the world-famous BAFTA theatre in Central London and Summer and Christmas parties that you’ll want to brag to your mates about What’s not to love?

Here at SEGA, we have a benefits package to rival the rest. This includes life assurance, income protection, private healthcare & dental insurance schemes and an extremely competitive contributory pension scheme.

As well as the best benefits, we offer competitive salaries and a fantastic bonus scheme so that the team can stay motivated and focussed on making SEGA the best it can be.

We like to look after our people too with discounted gym membership, childcare vouchers, travel season ticket loans, a Ride to Work scheme and a flexible working environment which make us a great place to work.

And that’s just the tip of the iceberg. Check out our **Careers website** to find out why we are a workplace you’ll never want to leave
**Position Overview**

The purpose of this position is to support the entire SEGA Europe business by performing a wide range of administrative functions as well as providing assistance to the Corporate Office Manager and various departments and senior stakeholders as required. The role holds a central and key position within the company and offers a fantastic opportunity to not only become part of a fun and exciting company, but to help keep the culture at SEGA alive through the creation of some awesome events. With the ever-changing landscape of Business Travel, you will play an integral role in not only the booking of travel, but also ensuring our staff are well informed and fully prepared before they venture off.
**Key Responsibilities**
TRAVEL MANAGEMENT
Following the guidelines of the company’s approved Business Travel Policy and using our appointed Travel Management Company, you will be required to:

- Source and book cost effective air / rail travel and accommodation for both local and international trips, including the processing of entry visas when required
- Manage the monthly travel invoices ensuring Finance receive approved Purchase Orders and a Departmental breakdown of spend in advance of the payment deadline
- Review the Business Travel Policy, the booking process, and Guidelines for Safer Travel documents regularly and recommend changes you feel are necessary
- Working alongside the Corporate Office Manager, produce Travel Risk Assessments for large groups travelling abroad

ADMINISTRATION
Oversee General Administrative tasks for the business. This will include:

- Raising of Purchase Orders
- Processing of Expense Claims
- Budget Tracking for corporate related spend
- Management and ordering of all consumables and office supplies
- Sourcing of new suppliers as required
- Expatriate accommodation and company Leased Cars
- In the absence of the Corporate Office Manager, assist the CEO and various members of the Senior Management Team with the arranging of meetings along with other administrative tasks as required

FRONT OF HOUSE
Work closely and directly with the Front of House Receptionist to ensure the smooth running of Reception. This will involve improving and introducing new processes and systems, dealing with current, and sourcing of new suppliers, reception holiday cover, etc.

The areas curren

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