Commercial Operations Executive

3 weeks ago

London, United Kingdom News UK Full time

Octave Audio is a company full of talented, dedicated and creative people. We are, first and foremost, an ambitious start-up with strong roots and resources from our parent companies Bauer and News UK, who strongly believe in the idea that Octave will truly elevate their digital audio ambitions.

Both leading media companies boast independent local and national radio stations. These include stations such as Absolute, Kiss, talkSport, Virgin Radio etc. Accompanying this scale we have First Party Data from Bauer and News UK’s national publications including The Times, Grazia, Mother and Baby etc. Octave offers a truly unique audio advertising opportunity.

At the forefront of what Octave believes in, when it comes to working with advertisers, being honest and transparent is the key to success.

**Your team**:
You will be working with the Data & Yield team assisting the Commercial Analyst in all financial reporting and invoicing matters. This is an essential part of the business to ensure we are not only reporting the correct revenue figures to our stakeholders but the day to day management between finance teams and advertisers/agencies.

**Your role**:
The Commercial Operations Executive will support the preparation of invoices to ensure the timely and accurate billing of clients. The role will also provide support to resolve billing queries/issues by working closely with the finance and sales teams. Ad-hoc support to the wider team where necessary.

As part of the Operations team, your role is to maintain an effective and smooth workflow between the Commercial and the Ad Operation teams. Your responsibility will be to maintain an effective invoicing process between our customers and our finance team. You will be in charge of the monthly invoicing

**Day to day**:

- Prepare invoice uploads, ensuring the information supplied is accurate, liaising with ad operations and the sales team when needed.
- Manage invoice queries alongside our finance team; communicate with internal stakeholders and prepare credit notes where necessary.
- Set up new suppliers and clients.
- Assist with integration of our new Order Management system.
- Support with month end and ad-hoc reconciliation.
- Supply reporting capacities and datasets to different internal teams.

**What we’re looking for from you**:

- Experience in a commercial/finance operations or revenue operations role.
- Strong proficiency using Microsoft Excel or Google Sheets.
- Attention to detail, with an ability to spot numerical errors.
- Ability to multitask, working without supervision, using own initiative to resolve problems and managing own workload within agreed deadlines.
- Experience implementing new technology. processes or systems.
- Experience using Salesforce, preferred.
- Experience working in media, either at a media owner or agency (desirable).
- Self-motivated team player who likes cross-team work and has strong written and verbal communication skills.

**What’s in it for you**:

- Competitive remuneration package.
- Exciting opportunity in a newly formed business is a scaling sector.

**Equal Opportunities**:
The Company is an equal opportunities employer and wholeheartedly supports the principle of equal opportunities for all its employees and for all applicants for employment. It opposes all forms of discrimination in the workplace.

We are a diverse team so want to maximise every individual’s potential to create a productive environment where everyone feels valued, where talents are fully recognised and utilised.

This means affording equal access to any employment opportunities within the Company according to your ability, without prejudice or discrimination by reason of race, colour, nationality, ethnic or national origin, religion, belief, gender, sexual orientation, gender reassignment, marital status, disability or age.

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