Executive Officer

3 days ago

Bristol, United Kingdom Government Digital Service Full time

**Details**:
**Reference number**:

- 256182**Salary**:

- £24,327**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- CDDO**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed Hours**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, ManchesterAbout the job

**Job summary**:
A part of the Cabinet Office, the** **Central Digital and Data Office** **leads the digital, data and technology (DDaT) function for government. We put the right conditions in place to achieve digital, data and technology transformation at scale by working with departments, and other government functions like commercial, project delivery and security professionals.

**We are responsible for**:

- Digital, Data and Technology Strategy and Standards, like the Technology Code of Practice, the Service Standard and Open Standards
- Cross-government DDaT performance and assurance, including Spend Controls
- DDaT Capability Development, including the DDaT pay framework

**Job description**:
As an Executive Assistant in CDDO you will be exposed to decision making from the most senior leaders in the civil service and government. The role is a challenging one with a high level of exposure and responsibility.

As a Executive Assistant you’ll:

- Arrange meetings, phone calls and events with internal and external stakeholders
- Manage core office functions and processes, including the coordination of a daily information pack and weekly forward look note
- Support the day-to-day running of the Directorate
- Manage incoming requests in a timely and professional manner;
- Provide Secretariat support where appropriate, largely to internal meetings within your directorate
- Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
- Develop strong relationships with all stakeholders, including officials within the department, in other government departments and external stakeholders
- Work with the Senior Executive Assistant to identify opportunities to continuously improve the workings of the Directorate, drawing on feedback from the Senior Leadership Team and other colleagues
- Support the Senior Executive Assistant to understand, articulate and progress priorities, within your directorate;
- Keep an action log of briefings, submissions and decisions to be made within your directorate, and work with the Senior Private Secretary to ensure high quality tracking of information across the organisation
- Support domestic or overseas visits, including travel arrangements (when applicable)
- Supporting the teams with Ad-Hoc duties

**Person specification**:
This role requires:

- People with strong interpersonal skills who enjoy working in a delivery focused, agile environment. We’re looking for people who care about technology and who know how to make products, policies and services succeed
- Administration and support skills, with strong attention to detail
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
- Participation with working with a wide range of stakeholders in a challenging and fast-paced environment
- Experience of managing a busy diary and the ability to work with a sense of urgency is desirable
- Involvement with handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
- The ability to adapt these skills to a digital and agile working environment
- Ability to use Google’s G Suite office apps and an Apple Mac computer

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Managing a Quality Service

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Career progression
- Paid volunteering leave
- Access to employee assistance programme
- Career coaching
- Advances on pay
- Death in service benefits
- Cycle to work scheme / facilities
- Access to children's holiday play schemes across different locations

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.The selection process as a standard for all of our CDDO roles consists of:

- An interview - We will asses you against the behaviours (Working together and Managing a quality service) Strengths (Relationship builder and Efficient) and possibly experience.
- CDDO offers hybrid working for all employees. This means that everyone does some working from home/remote working and also spends some time in their local office. You will agree to your hybrid working arrangement with your line mana

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