Administrative Officer

2 months ago

BurtonOnTrent, United Kingdom VICTORIA COMMUNITY SCHOOL Full time

**Administrative Officer - Grade 5**

**Closing Date - Friday 12th April 2024**

**Interview Date - Monday 22nd April 2024**

**Statement of Purpose**

Under the guidance of senior staff, to be responsible for undertaking administrative, financial and organisational processes within the school, and to assist with the planning and development of support services.

**Support to Pupils, Parents and the Community**
- Deal with complex reception/visitor etc. matters.
- Organise school trips/events etc.
- Manage uniform/snack/other ‘shops’ within the school.
- Provide advice and guidance to staff, pupils and others.

**Support to Other Staff**
- Contribute to the planning, development and organisation of support service

**Dealing with systems/procedures/policies.**
- Supervise, train and develop staff as appropriate.
- May involve line management responsibility for one other member of staff.
- Hold regular team meetings with managed staff.
- Undertake recruitment/induction/appraisal/training/mentoring for other staff.
- Provide personal, administrative and organisational support to other staff.
- Provide administrative and organisational support to the Governing Body.

**Support Financial Management**
- Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required.
- Undertake complex financial administration procedures
- Assist with the planning, monitoring and evaluation of budget.
- Undertake the administration of Payroll systems.
- Manage expenditure within an agreed budget.
- Undertake general financial responsibilities including processing invoices, processing and distributing orders, receipt and recording of monies.

**Support Organisational Management**
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required
- Undertake typing and word-processing and complex IT based tasks.
- Operate relevant equipment/complex ICT packages.
- Undertake research and obtain information to inform decisions.
- Assist with procurement and sponsorship.
- Assist with marketing and promotion of the school.
- Manage administration of facilities including use of school premises.
- Undertake administration of complex procedures.
- Complete and submit complex forms, returns etc., including those to outside agencies e.g. DCSF.

**Support to School (this list is not exhaustive and should reflect the ethos of the school)**
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
- Comply and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Establish constructive relationships and communicate with other agencies/professionals.
- Attend and participate in regular meetings.
- Participate in training and other learning activities and performance development as required.
- Recognise own strengths and areas of expertise and use these to advise and support others.

**Note 1**:

- The content of this job description will be reviewed with the post holder on an annual basis in line with the School’s performance and development review policy. Any significant change in level of accountability that could result in a change to the grade must be discussed with the post holder and the relevant trade union before submitting for re-evaluation._

**Person Specification - Administrative Officer - Level 3**

**Essential Criteria**
- Experience of development, management and operation of administrative systems.
- Supervisory experience.
- Financial acumen.

**Qualifications/Training**
- NVQ 3 Business and Administration or equivalent qualification or experience in relevant discipline.

**Knowledge/Skills**
- Very good numeracy/literacy skills.
- Effective use of ICT and other specialist equipment/resources
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Ability to relate well to children and adults.
- Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
- Good organising, planning and prioritising skills.
- Good interpersonal skills.
- Ability to direct other adults.

**Behavioural Attributes**
- Customer focused.
- Has a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.
- Open, honest and an active listener.
- Takes responsibility and accountability.
- Committed to the needs of the pupils, parents and other stakeholders and challenge barriers and blocks to providing an effective service.
- Demonstrates a “can do” attitude including suggesting solutions, participating, trusting and encouraging ot

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