Event Coordinator

4 weeks ago

Croydon, United Kingdom Emap Full time

Business: emap
- Brands: Money Marketing, Mortgage Strategy, Headlinemoney
- Base Location: Croydon/Hybrid ( 3 days from home, 2 days in the office)
- Employment Type: Full time, Permanent
- Salary: £24,000

emap is a business-to-business media company with a focused portfolio of market-leading events and brands. Across the company we create products our customers value to help drive their success, which in turn drives our own growth. Our product focus is around paid-for subscriptions, conferences, awards, digital insight and bespoke marketing solutions.

**Overall Purpose of the Role**:
As an Event Coordinator you are part of a successful event operations team, running B2B conferences, exhibitions and award ceremonies. Your role is key to the successful execution of our events portfolio. You should have a love for event management, provide outstanding customer service, be an enthusiastic professional and be able to build relationships with internal and external customers.

You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail along with the ability to multi-task to deliver industry-leading events.

**Key Responsibilities**:

- Working alongside the Event Manager and team in the overall planning, execution and commercial viability of a variety of annual events on behalf of emap’s Financial B2B brands.
- Taking a leading role in organising some of the events in the team’s portfolio, including budget management.
- Researching suitable venues, hosts/speakers and entertainment for events.
- Working with the Event Manager and the brand to produce high-quality event collateral, including thorough checking of all copy, e.g. agendas, websites, booking forms, tickets, programmes etc.
- Liaising with the production/AV supplier in pre-production and assisting with all aspects of the staging requirements for the events.
- Fulfilling sponsorship deliverables with attention to detail to maximise return on investment.
- Providing outstanding customer service with all external and internal stakeholders, via written and verbal communication.
- Attending meetings with internal stakeholders and producing minutes for all meetings as necessary.
- Analysing year-on-year performance, leading or participating in event debrief discussions and identifying future trends, improvements and areas of growth to add value to events.
- Performing all the administrative tasks associated with events, including database management.
- Managing and maintaining data in a responsible way in accordance with GDPR and internal data-processing procedures.
- Building strong relationships with suppliers, including AV teams, venues, entertainers, etc, negotiating to ensure the best value is achieved and co-ordinating the production of all event signage with the appropriate logos/messages, etc.
- Assisting in selecting menus, room layouts and table plans.
- On-site event management - specific responsibilities are allocated by the Event Manager, to include overseeing the production team, briefing and liaising with venue staff, co-ordination of sponsors, managing registration, ensuring table plans are correct and adhered to, etc.
- Sharing best practice across the team.

**Skills and Experience**:

- Educated to degree level or equivalent - preferred but not essential
- Experience of organising events
- Proficient use of the latest version of Microsoft Office
- Proven ability to handle multiple deadlines
- Excellent communication skills
- Experience in managing events websites - desirable
- Attention to detail

**Core Competencies**:

- A strategic thinker with excellent planning and organisational skills
- Ability to work well under pressure in a fast-paced environment while meeting multiple deadlines
- Able to read and interpret data effectively
- Takes a creative approach to everyday challenges
- Enthusiasm and willingness to change and innovate processes
- Ability to prioritise workload effectively

**Personal Attributes**:

- Ability to use initiative and be proactive
- Calm and professional under pressure
- Deadline driven and results orientated
- Creative
- Punctual
- Positive and enthusiastic
- Team player

**Learning & Development**:
At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever-changing demands of the workplace, we provide an environment that fosters continuous development for our employees.

Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including _management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology_. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviors to excel in their job roles, contributing to achieving our organizational objectives.

To support our employees’

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