Programming & Technical Coordinator

3 months ago

Exeter, United Kingdom Exeter Northcott Theatre Company Full time

**About the Northcott**

Exeter Northcott Theatre is proud to have been part of Exeter’s cultural life for more than 50 years, drawing audiences from across the city, the surrounding area and the wider region to see the very best local, national and international performing arts in our mid
- scale auditorium (460 seats) on the campus of the University of Exeter. The Northcott also has a long history of making amazing things happen in the city centre and supporting creative activity in community spaces and settings, reflected in the acquisition of the city centre Barnfield Theatre with its two smaller auditoria (280 seats & 60 seats), and the resurgence of the community engagement programme.

**The purpose of this post**

The Programming & Technical Coordinator is a newly developed role, designed to support the administration of visiting productions to both the Northcott and Barnfield Theatres.

This role works closely with the Programme Manager and Head of Technical providing administrative support for both departments, and acting as a conduit between the programming and technical functions, with a focus on liaising with visiting companies on their deal memos and ensuring requirements are communicated to all relevant teams.

**Who** **we’re** **looking** **for**

This post would be an ideal opportunity for someone with an understanding or experience of technical theatre or producing live events, and is a great opportunity for someone to learn more about programming a regional mid-scale venue, or who may be interested in producing.

**Key Duties & Responsibilities**
- Supporting the Programming Manager with the production of Deal Memos for booked work.
- Keeping the venue management systems (i.e. YesPlan and Google Drive) up to date with relevant information for upcoming shows.
- Requesting technical information from upcoming visiting companies, sending out technical information and liaising further as required.
- Coordinating with visiting companies, in-house and freelance staff to ensure production paperwork is collated and in order.
- Review Deal Memos to ensure technical, finance and marketing requirements are highlighted and signed off by the relevant departments.
- With the Programme Manager and Head of Technical, tracking budgets and resources for visiting productions and sharing the relevant information with finance in an agreed format.
- Filing Health & Safety paperwork.
- Acting as a point of contact and fielding show booking and hire requests appropriately.
- Attending programming and technical departmental meetings, taking notes as needed.
- Assisting with general ‘housekeeping’ within the technical and programming departments.

**General**
- Maintaining up to date knowledge of the strategy and business plan of ENT.
- Supporting smooth-running departments, undertaking administrative tasks as required.
- Supporting the organisation to play an active role in identifying and removing access barriers for anyone with access needs.
- Maintaining a working knowledge of the theatre’s programme.
- Attending staff meetings/training as required.
- Adhering to all Exeter Northcott Theatre policies & procedures.
- Any other duties which may be reasonably requested to support the smooth running of the theatres.

**Person Specification**

**Essential**
- An understanding of the technical and/or administrative aspects of performances and live events
- Excellent communication and collaboration skills
- Excellent organisational and administrative skills, demonstrated through previous professional experience.
- Proven ability to prioritise a varied workload, with strong time management skills
- Methodical with excellent attention to detail
- Good IT skills - familiar with Microsoft Office and proficient in Microsoft Excel
- Proven ability to think laterally, show initiative, and see a project or process through from start to finish
- A tenacious, confident approach
- Calm, reliable and maintains a positive and agile attitude

**Desirable**
- Experience with or knowledge of event management software, such as YesPlan
- Experience working within the arts or similar industry
- Experience working across multiple sites
- Experience working with and maintaining positive relationships with external partners or clients

*

**Salary**: £23,322.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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