Medical Staffing Coordinator

Band 3 Medical Staffing Co-ordinator

We are looking to recruit a motivated, conscientious and flexible individual to provide the coordination of medical staffing across the Women and Children Collaborative enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.

Working under the line management of an Admin Manager, the post holder will form a team who will work closely with the operational management team responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, HR, Medical Job Planning team and medical staff, in order to coordinate staffing operationally.

Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail.

This post is based either at West Cumberland Hospital, Whitehaven, or Cumberland Infirmary, Carlisle to be discussed at interview although some travel between sites may be required. This is a permanent post working 37.5 hours per week.

Working closely with Medical Workforce, Agency Team, HR, Medical Job Planning team and medical staff to coordinate staffing operationally:
Coordination of short notice cover

Coordination of rota gaps and forward planning

Coordination and communication of medical rotas

Monitoring of safe staffing compliance

Monitoring and processing of annual leave and sick leave

Coordination of sickness processing and escalating in line with the Trust’s Attendance Management Policy

Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures

Preparation of management reports as required

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

**Disclosure and Barring Service**:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

**The changes mean that**:
the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

**Standard Check**: £26 + Administration cost of £4.80 = £30.80. Deducted at £9.80 from 1st month salary and £7 deducted from salary over following 3 months.

**Enhanced Check**: £44 + administration cost of £4.80 = £48.80. Deducted at £15.80 from 1st month salary and £11 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems