Meeting Scheduler

6 months ago

London, United Kingdom Alexander Mann Solutions (AMS) Full time

**Responsibilities of the role**: As a** Meeting Scheduler** **you will be responsible for**:

- Coordinate and schedule meetings for team members, clients, and stakeholders.
- Manage multiple calendars to avoid scheduling conflicts and optimize meeting efficiency.
- Communicate effectively with internal teams and external parties to confirm meeting details and agendas.
- Prepare meeting materials, including agendas, presentations, and relevant documents.
- Ensure meeting rooms or virtual meeting platforms are set up and equipped with necessary technology.
- Send out meeting invitations and reminders to participants in a timely manner.
- Act as a point of contact for meeting-related inquiries and troubleshooting.
- Collaborate with administrative staff to arrange travel accommodations and catering for meetings, when necessary.
- Assist in coordinating special events or conferences as needed.
- Maintain confidentiality of sensitive information discussed during meetings.
- Continuously evaluate and improve meeting scheduling processes to enhance efficiency and productivity.
- Proven experience as a meeting scheduler, administrative assistant, or similar role.
- Proficiency in calendar management software such as Microsoft Outlook, Google Calendar, or similar tools.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to work well under pressure and adapt to changing priorities in a fast-paced environment.
- Attention to detail and a high level of accuracy in managing schedules and coordinating logistics.
- Knowledge of virtual meeting platforms (e.g., Zoom, Microsoft Teams) is preferred.
- Experience in event planning or coordination is a plus.
- Ability to maintain professionalism and confidentiality when dealing with sensitive information.

**Next steps**
**_
This client will only accept workers operating via an Umbrella or PAYE engagement model._**

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business

Job Reference: NWG01388

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